• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $62,000 - $64,000

Position Summary

Reporting to the Associate Director of Alumni Affairs, the incumbent provides directed administrative and communications support to the Office of Alumni Affairs at the Columbia University School of International and Public Affairs (SIPA).

Responsibilities

• Working closely with the Associate Director of Alumni Affairs, supports the layout, production, and dissemination of alumni communications including e-newsletters, event invitations and other digital/e-mail communications, website content and print materials. Provides support for e-mail marketing and social media campaigns, including LinkedIn content, for SIPA alumni.
• Assists with meeting and event planning and execution (in-person and virtual) including communication and negotiation with venues, managing vendor contracts, creation and distribution of event communication, guest inquiries and registration, and coordination of event materials and set-ups or virtual platforms (Zoom); duties include staffing some events during evenings and weekends.
• Tracks and updates alumni data in the University's central alumni database (Salesforce UpRoar) and manipulates SIPA alumni and communications data to track and support alumni engagement with the School; duties include designing queries to generate reports on alumni and communications data.
• Provides support for the unit?s financial operations; duties include submitting purchase orders, tracking expenses, and submitting invoices for new projects.
• Answers and screens inquiries to the Office of Alumni Affairs by phone, in-person, e-mail and webforms.
• Serves as a liaison with the SIPA Office of Development and other SIPA units, including the Career Advancement Center, Admissions, Student Affairs, and SIPA?s various Centers, academic programs and student groups, regarding communication and events with SIPA alumni.
• Assists with assigning tasks to program assistants and other student employees in the Office of Alumni Affairs in general office duties, event logistics and updates to alumni data in Salesforce UpRoar. 
• Provides support for programs and activities of the SIPA Alumni Association including its events, meetings and volunteer programs.

Minimum Qualifications

• High school diploma or its equivalent required.
• Minimum of two years of related administrative experience required. 
• Thorough familiarity with Microsoft Office.
• Must have excellent organizational, communications and interpersonal skills.

Preferred Qualifications

• College strongly preferred.
• Administrative experience in a university setting highly preferred.
• Experience with event management, HTML, e-mail marketing platforms, social media and/or web/graphic design preferred.
• The ideal candidate will also have good writing skills and awareness of international policy issues.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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