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Administrative Assistant to Director of Admissions & Enrollment Management
Columbia Grammar & Preparatory School
Application
Details
Posted: 30-Apr-26
Location: New York, New York
Type: Full Time
Salary: $70,000 - $85,000
Categories:
Other
Preferred Education:
4 Year Degree
Administrative Assistant to Director of Admissions & Enrollment Management
The Administrative Assistant supports the Director of Admissions & Enrollment Management in a timely and professional manner. To be successful in this role, you should be proactive, meet deadlines, communicate effectively, and have an eye for detail. The Administrative Assistant should be able to identify and address the needs of the Director and perform administrative tasks to ensure the Admissions Office’s workflow runs smoothly.
DUTIES AND RESPONSIBILITIES:
Greets all individuals entering the building respectfully and professionally; monitors visitor access
Answers phone calls and email correspondence in a pleasant, professional, and informed manner; provides information to the callers, screening/forwarding calls to the appropriate individuals
Manages calendars, including the scheduling of meetings, appointments and events
Coordinates Admissions related events including but not limited to the tour guide meet & greet, open houses, new parent receptions, revisits, etc.
Coordinates transportation needs for incoming and current students
Provides Veracross support, including processing of daily inquiries/applications, entering database changes and monitoring VC spam and bounce email list.
Uploads all supplemental materials for student applications (i.e. recommendations, test scores, transcripts, etc.)
Handles all F-1 student visas and paperwork for incoming, current and outgoing students
Manages “Leo the Lion” mascot program including scheduling and storage
Monitors admissions inbox (admissions@cgps.org), serving as first point of contact with prospective families
Assists with logistics related to the student ambassador program
Provides admissions office support including but not limited to: managing team lunches, monitoring daily coffee setup, submitting maintenance requests, ordering office furniture, processing office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all times
Researches, orders and maintains inventory of CGPS-branded swag items
Creates regular reports, updates databases, and maintains departmental files
Attends weekly Admissions Department meetings, participating in those meetings and taking notes
Additional responsibilities as assigned by the Director of Admissions & Enrollment Management and/or Head of School.
QUALIFICATIONS:
Proven work experience as an Administrative Assistant, or similar role
Solid experience with office systems – Mac preferred
Knowledge of office procedures
Familiarity with online calendars – Google specifically
Strong communication skills – via phone, email, and in person
Experience exercising discretion and confidentiality with sensitive information
Excellent organizational skills with an ability to think proactively and prioritize work
WORK HOURS:
Shifts are generally 8am-4pm, schedule modifications may be made according to school needs.
OT eligible, salaried non-exempt
COMPENSATION:
The salary range for this position is $70,000 - $85,000 annually based on completed degree programs and years of experience. We also offer a warm and supportive culture as well as exceptional benefits including but not limited to:
Comprehensive medical, dental & vision plans with a free medical coverage option for employee only coverage
Free vision coverage
Flexible Spending Accounts for Medical, Dependent Care, Parking & Transit
8% Annual Employer Contribution to retirement after one year of full time service
Basic Life Insurance
Enhanced Short Term Disability Coverage
Long Term Disability Coverage
Low cost additional benefits including voluntary life insurance, critical illness coverage and pet insurance
Additional Aflac policies
Free breakfast & lunch when school is in session
Discounted parking
Generous holiday schedule, sick and personal time
CGPS MISSION STATEMENT:
CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values and sense of purpose to embrace challenges, to achieve their dreams and to improve the world.
Columbia Grammar & Preparatory School is an equal employment opportunity employer. Employment on the basis of race (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).
CGPS commits to fostering a school environment in which all community members feel an unqualified sense of belonging and where all voices and perspectives are respected and embraced. Our School is stronger and our students are more successful when all have equitable access to opportunities and an understanding that, when everyone is included, the whole is greater than the sum of its parts. We expect our students to show a mutual respect for diverse opinions as they develop into ethical and responsible members of the CGPS community. CGPS believes that the ability to explore, accept and embrace others’ identities while also maintaining one's sense of self is a hallmark of a mature and competent citizen; our aim as an educational institution is to equip all CGPS students with the knowledge, skills and confidence to promote justice and create a more perfect union in the world beyond our School.