The Grant Accounting Assistant supports the Grant Accounting team in the management, tracking, and reporting of grant funds. This role ensures compliance with applicable regulations, supports the preparation of grant-related financial documents, and helps monitor expenses, revenues, and financial records for all grant-funded programs. This role is essential in ensuring the smooth operation of grant-related processes and supports accurate and timely grant reporting and monitoring. This position will also function as a back-up for miscellaneous cash and the monthly payroll processes.

Each grant/subcontract, Certified Medical Education (CME) course and donation transaction must be recorded in a well-defined project within the Oracle Projects subsystem based on the grantee, participant, or donor's requirements and/or intent. Nemours has a very large volume (approximately 1,000) of these types of projects and they require a substantial investment of time to ensure each project is properly stated in accordance with Generally Accepted Accounting Principles (GAAP) as well as ensuring compliance with Federal regulatory agencies [e.g., Federal Office of Management and Budget (OMB), National Health Institutes (NIH)] or other contractual or fiduciary requirements.

These responsibilities include oversight and review of the monthly financial statements, including statements from the Oracle Projects subsystem. Responsibilities may also include participation in the general ledger close, monthly preparation of account reconciliations, specialized donation reporting, and submission of required external reporting.

Essential Functions

1. Assist Grant Accountants with grant set-up/closeout, reporting, invoicing, and budget updates.
2. Track and record expenditures for grant, donation, or education projects
3. Assist with maintaining organized files and documentation for all grants
4. Assist with tracking receivables and ensuring timely payment from funders
5. Monitor grant deadlines and help ensure timely submission of reports and proposals.
6. Assist in compiling and reviewing financial data for grant applications and renewals.
7. Track expenses and support the reconciliation of grant or general ledger accounts.
8. Prepare draft reports, correspondence, and internal communications.
9. Coordinate with internal departments and external partners to gather required information.
10. Perform general administrative duties, such as data entry, scanning, and document formatting.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or a related field with grant experience.

3-5 years of experience