Details
Posted: 28-Jun-22
Location: New York, NY
Salary: Open
Title: Deputy Director, Administration & Finance
Division/Department: Steinhardt/IHDSC – Global TIES for Children
Reports to: John Lawrence Aber & Hirokazu Yoshikawa, Co-Directors & Principal Investigators
Work Location: New York University, New York campus - with opportunities for travel
Work Schedule: Full-time (100%)
Salary (Pay Range): Commensurate with experience
Benefits Eligible: Yes
Paid Time Off: Yes
Start/End Date: September 1, 2022 - August 31, 2023 (one year appointment with possibility for extension)
About Global TIES for Children
At NYU Global TIES for Children (NYU-TIES), we design, evaluate and advise on programs and policies to improve the lives of children and youth in the most vulnerable regions across the globe. Led by University Professors Larry Aber and Hiro Yoshikawa, we work with some of the world's leading non-governmental organizations (NGOs) and with governments in low-income (LI) and conflict-affected (CA) countries on developing and evaluating innovative approaches to promoting the health, education, and social development of children and their communities. Together with our key strategic partner organizations, our work leverages cutting-edge scientific methods and interdisciplinary collaboration to:
- Generate actionable evidence to promote child and youth development by conducting and evaluating powerful strategies to transform relevant "social settings" (i.e., classrooms, schools, families, communities, etc.) that are key drivers of children's learning and well-being;
- Communicate actionable evidence by engaging diverse stakeholders across sectors and regions and disseminating a rigorous evidence base to inform program and policy decisions for children and youth in LI and CA countries; and
- Build human, administrative, and institutional capacity for a robust global science and practice through the provision of professional development and training activities.
http://steinhardt.nyu.edu/global-ties/
Position Summary
As a member of NYU-TIES' executive team, the Deputy Director, Administration & Finance develops and implements policies and procedures in support of the Center's strategic growth and development. The position also oversees all day-to-day research administration activities ensuring compliance with all applicable laws/guidelines.
Position Responsibilities
1. Center Development, Planning and Policy
Develop and implement policies and procedures in support of:
- Center's Strategic Growth (i.e. Financial & Research)
- Human Resources Management and Development
- Long-term Partnership Development
- Responding to local, national and international emergencies to ensure continuity of research and operations
2. Financial Management
Provides financial oversight over a complex grants portfolio. Specific activities include:
- Routinely forecasting, analyzing, and reconciling research accounts.
- Ensuring financial activities are compliant with all University/Donor/Federal laws and guidelines.
- Managing development and timely submission of donor reports
- Coordinating the seamless closeout of awards.
- Conducting budget development and management trainings for new staff as needed.
- Overseeing the development of new tools and streamlining of existing process/procedures to improve efficiency of managing Center resources.
3. Human Resources
- Oversee full cycle recruitment, onboarding and off-boarding at the Center.
- Guide staff through the University's annual performance review process.
- Develop team-wide professional development opportunities.
- Facilitate resolution of employee relations issues.
- Provide guidance to staff on HR related inquiries.
- Supervise work of Central administrative team to ensure seamless functioning of day-to-day operations.
4. Operations/Space Management
- Evaluate regularly the efficiency of administrative procedures against organizational objectives and apply improvements as needed.
- Pivot Center operations in response to local, national and international emergencies.
- Supervise the planning and execution of Center convenings in the U.S. and abroad and travel accordingly.
- Oversee all procurement activities.
- Evaluate usage of Center's work spaces and communicate pertinent space use information to the University.
5. Communications
- Direct the creation and maintenance of systems to manage internal communications activities.
- In conjunction with the rest of the NYU-TIES Executive Team and communications staff, determine Center's strategic communications priorities each year.
6. Relationship Management
- Liaise with other units at New York University to promote engagement and create synergies in support of the Center's activities (e.g. IHDSC, Human Subjects IRB, Office of Sponsored Projects)
- Manage relationships/agreements with external partners/vendors
- Establish and maintain project and data management systems to facilitate team efficiency.
- Master's degree in public administration, business administration, education, communications or related field;
- 8+ years of professional experience working at non-profit, governmental, non-governmental, or philanthropic organizations, including in international contexts required;
- Excellent organizational and written communication skills are essential;
- Strong business acumen and writing skills, specifically with grants and/or program proposals;
- Strong cross-cultural competencies and demonstrated ability to cultivate and maintain collegial relationships with domestic and international colleagues at all levels;
- Experience managing research budgets and preparing financial reports;
- Excellent quantitative skills;
- Experience organizing and supporting high-level conferences, workshops, and seminars;
- Self-motivated to work independently; flexible to work cooperatively as part of a team;
- Experience working with graduate students;
- Excellent computer skills, including expertise using web 2.0 technologies to sustain communities of practice, MS Access Office, Adobe, databases and websites.
The position offers a competitive salary, paid time off, and a comprehensive benefits package.
The position could begin as soon as September 1, 2022. We are looking for someone who is available for a minimum one-year commitment, with the potential for a one-year renewal contingent on satisfactory performance and budgetary approval.
To Apply:
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NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.
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New York University requires that all community members (students and employees) be in compliance with NYU's COVID vaccination policy for the 2021-2022 academic year. This offer of employment is contingent upon compliance with the University's policy regarding the COVID-19 vaccination and, in order to commence employment, requires a University approved upload of a vaccination record OR a University approved medical/religious exemption. Those who receive a conditional offer of employment on or after August 1, 2021 are required to upload a valid vaccination record or they must obtain an appropriate medical or religious exemption before they can commence employment at their US-based NYU work location
