Confidential Executive Coordinator

POSITION DETAILS

The CUNY Office of Communications and Marketing (OCM) works in partnership with the University?s academic and administrative offices and the 25 colleges to promote CUNY?s unique mission and transformative role as an engine of social mobility. The office includes eight divisions: Communications, Creative, Marketing, Social Media, Multimedia, University Events, CUNY TV and Citizenship Now! Together the teams manage all aspects of press and public relations, editorial content, art design, publishing, social media, advertisement, web development, TV, video, and podcast production to tell the story of the premier urban public university in the United States.

The Senior Vice Chancellor for the OCM is seeking a highly skilled and discreet Confidential Executive Coordinator to provide high-level administrative and operational support. This role is responsible for managing confidential and time-sensitive assignments, overseeing office functions and logistics, and ensuring the seamless flow of information. Serving as a key liaison between the office and internal and external stakeholders, the Confidential Executive Coordinator handles sensitive communications with professionalism, diplomacy, and discretion. Additionally, they proactively identify and escalate critical matters to the Senior Vice Chancellor and Associate Vice Chancellor/Chief of Staff, ensuring timely and strategic decision-making. This position requires exceptional organizational skills, sound judgment, and a proactive approach to executive support in a fast-paced, high-profile environment.

Key duties include, but will not be limited to the following:

• Provide high-level administrative and strategic support to the Senior Vice Chancellor and the Associate Vice Chancellor/Chief of Staff, ensuring seamless daily operations and effective execution of priorities.
• Manage complex and dynamic calendars, prioritizing meetings and engagements to align with executive goals and institutional initiatives.
• Assist the Senior Vice Chancellor in maintaining a weekly calendar of the deliverables and deadlines of OCM?s eight divisions by coordinating regular updates from team leaders.
• Serve as a key point of contact, facilitating communication between senior leadership, internal departments, and external stakeholders with professionalism and discretion.
• Prepare executive-level invitations, correspondence, reports, and briefings, ensuring clarity, accuracy, and alignment with leadership priorities.
• Coordinate all aspects of travel, including detailed itineraries, logistics, and expense reconciliation.
• Organize high-level meetings and engagements, develop agendas, prepare materials, capturing key takeaways, and ensuring timely follow-ups.
• Oversee office operations, maintaining executive records, databases, and confidential files with precision and confidentiality.
• Support the execution of strategic initiatives and high-profile University events, including CUNY Arts, ensuring alignment with leadership objectives.
• Provide additional executive support to the Chancellor?s Office and other senior leadership as needed, adapting to shifting priorities in a fast-paced environment
• Assist with other administrative functions as required.

NOTES:

1. Until further notice, this position is eligible for a hybrid work schedule.
2. This position is excluded from union representation.

QUALIFICATIONS

Minimum:

Bachelor's degree required.

Preferred:

• Ability to:
• balance various responsibilities in order to address conflicting priorities and deadlines.
• prioritize and work accurately in a fast-paced environment with short turnaround deadlines, managing multiple assignments and projects simultaneously, and following through on issues in a timely manner.
• work under pressure and meet deadlines.
• work and collaborate with multiple academic and administrative offices across the University.
• maintain confidentiality and professionalism.
• Articulate, self-motived, highly resourceful, well-organized, detail-oriented and flexible.
• Excellent customer service, interpersonal and communication skills (verbal and written) to interface with large and diverse internal and external contacts.
• Two years' experience working in a higher education setting.

CUNY TITLE OVERVIEW

Provides administrative support as a confidential assistant to a Campus or University Executive.

• Coordinates office operations such as meetings, communications, events, and reports
• Maintains extensive files and records for the unit
• Maintains accurate calendars, schedules, and key dates
• Collects data for, prepares, and distributes reports and presentations using appropriate technology; runs basic system queries and reports
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials
• Provides clear communications on the Executive's behalf both within and outside the unit
• Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

The salary range is $72,236 - $82,297 , commensurate with credentials, education, and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\HRAM\FL.HRS\CG\SEARCH\FL.GBL?Page=HRS\APP\JBPST\FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=32326&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings

CLOSING DATE

August 03, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32326

Location: Central Office

Job Type: Full-Time

About CUNY City University of New York - System

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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