Careers

Program Specialist (Temporary)

San Mateo County Community College District


Posting Number: 20141339S
Department: International Affairs
Location: District Office
Position Number: 1C0474
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: other
If other, please specify: Through December 20, 2022
Salary Range:
Note:
Min Salary: $35.72 (hourly)
Max Salary: $45.69 (hourly)
Position Type: Classified, Temporary

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, 'success, equity, and social justice for our students are longstanding goals.' The Districts 'Students First' Strategic Plan is focused on 'Student Success, Equity and Social Justice.' We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.



The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 33,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.



Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.



The Position:
The Program Specialist (International Education) performs professional work involved with planning, coordinating, and implementing the District's International Student Program. Under direction from the Director of International Education and the Provost, International Education, the Program Specialist is responsible for and/or assists with recruitment, program development, planning, logistical operations, reporting, and documentation of international education and services for the District.

Public contact is extensive and includes staff, students, international students, domestic and international educational institutions, business and community representatives and leaders, campus visitors, and the general public. A high degree of independent judgment and creativity are required to adequately represent the District, serve as a technical resource person for the program to design original program components and services, and resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time, public relations, and money; however, administrative and policy controls limit the risk of serious consequences. The Program Specialist can supervise the work of paraprofessional, clerical, and other staff, and student assistants as assigned.



Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with students, staff, other educational institutions, educational partners, community and business representatives, vendors, governmental agencies and the general public regarding a variety of District international programs, services, eligibility requirements, policies, timelines, required forms, and other information
2. As directed, schedules and participates in on-campus meetings regarding international education
3. Assists with the coordination and implementation of the District International Homestay Referral Program, International Scholarship Program, and other programs as needed
4. Plans and coordinates presentations to small and large groups as needed
5. Drives a motor vehicle to attend off-site meetings, workshops, and other events to obtain current information
6. Plans, conducts and participates in program services in conjunction with District international program management, and college international program staff
7. Plans joint events with District and college international programs and with outside business and community representatives
8. Uses a variety of computer software to set up and maintain demographic, statistical, and other data related to student enrollment, retention, and follow-up
9. Assists with processing business expense reports for international program staff
10. Researches, compiles data for, formats and prepares special and regular reports and presentations. Confers with international education management and other staff to develop and implement needs assessments and other studies and surveys for international education
11. Manages District international marketing programs and online presence, including obtaining testimonials from current international students, and assists in developing marketing media for international outreach
12. Plans and coordinates lay-out, graphics, photography and other artwork, editing, printing, multimedia enhancements, web page information, distribution, and other services in conjunction with other staff, students and/or vendors as appropriate
13. Uses a variety of computer software to compose and prepare correspondence, reports, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials
14. Plans and implements international student surveys
15. Assists in representing the Districts colleges to prospective students, parents, counselors, and the general public on campus and in the local community
16. Oversees the development and maintenance of the Districts international education website
17. Performs other related duties as assigned

Minimum Qualifications:

• Bachelors degree from an accredited institution in business administration, sociology, human resources, or a closely related field OR an equivalent combination of education and experience
• Successful experience of increasing responsibility in education, social services, human resources, or related area
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
• Experience with program planning, implementation, and evaluation
• Skill in researching, compiling data for, and preparing a variety of reports
• Experience with basic accounting procedures
• Demonstrated skills in oral and written communication, including public speaking
• Skill in the use of a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence, and other materials
• Demonstrated skill in working as part of a small team with a broad range of responsibilities
• Possession of a California Drivers license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
• Experience with event planning and coordination

Physical Requirements:
This classification requires attention to details; oral and written communication; data interpretation, comparison and analysis; visual acuity and comparison; tact, patience, confidentiality and sensitivity; public speaking to small and large groups; manual dexterity; good listening and memory; driving a motor vehicle to off-site locations; coordination of the work of others; persuasive communication; negotiation; work under deadline pressure; adaptability and flexibility in order to perform the essential functions.



Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:

1. Knowledge of the role and value of international educational
2. Skill in multi-tasking and working accurately under deadline pressure
3. Skill in the use of spreadsheets, a variety of computer software, and a database to set up, maintain, format, and prepare data for reports, correspondence, publicity, and other printed materials
4. Skill in researching and analyzing a variety of data to draw conclusions
5. Skill in written communication
6. Skill in oral communication, including public speaking
7. Skill in respectful, sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups and abilities
8. Ability to work collaboratively and effectively as part of a team
9. Ability to work independently with little direction
10. Knowledge of DHS, USCIS, and SEVIS regulations and procedures, and code of ethics for international educators
11. Ability to write reports, business correspondence, and procedure manuals
12. Ability to exercise good judgment and discretion in handling sensitive or confidential information

Preferred Qualifications:

• Proficiency in a second language (Mandarin preferred).

Benefits:
Due to the temporary nature of this position, benefits are not included.



Open Date: 06/29/2022
First Review Date: 07/13/2022
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr



Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.



EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form



Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.



To apply, visit: https://jobs.smccd.edu/







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