Affirmative Action No.:: 24P276

Department:: Student Affairs & Admissions-BSOM

Position FTE::

Minimum Annual or Hourly Rate: $45,000

Job Purposes::

Required Qualifications::

• Bachelor's degree by start date and 2 years' experience within data analytics, data extraction, scheduling, advising, student support services, compliance, advanced administrative duties or similar field.
• Familiarity with data visualization techniques and tools.
• Strong analytical and critical thinking skills.
• Ability to explain complex information simply.
• Interpersonal skills that promote openness and trust and ability to build relationships with a diverse population.
• Excellent organizational and time management skills, with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and ability to quickly pick up various other computer platforms.
• Attention to detail and commitment to data accuracy and integrity.
• Excellent problem-solving skills including demonstration of de-escalation techniques.

Preferred Qualifications::

• Prior administrative experience in higher education, the healthcare system, or with a work history that demonstrates equivalent skills.
• Experience coaching, advising, and/or leading adults.
• Experience with data extraction, manipulation, analysis and interpretation.

Essential Functions and percent of time::

• Responsible for various databases and reports OSAA needs to keep up to date.
• Ensure compliance and accuracy of medical student immunization records, medical student background checks when appropriate, and drug test results; communicate with leadership to resolve student noncompliance; maintain all records appropriately and support student questions regarding access to records or overall process.
• Ensure BLS compliance in all clinical students
• Manage and update affiliation agreements, including but not limited to ensuring agreements are on file for student rotations and reporting to WSU as needed.
• Coordination of the BSOM Visiting Student Learning Opportunities (VSLO), including maintaining VSLO platform, uploading appropriate elective catalogs, working with various departments to accept visiting students.
• Verification that all academic requirements for graduation have successfully been fulfilled.
• Ensure documentation of all Doctoring student's N95 fit testing and manage repeat testing for M4s as needed.
• Oversee the DME (Department of Medical Education) supported/BSOM purchased student subscriptions (such as U-World or other similar resources), includes ordering, troubleshooting of log-ins/credentials, and communicating with the provider as needed.

• Work alongside the Medical Student Coordinator to schedule M3 clerkships and electives.
• Provide support for scheduling issues, including familiarity and proficiency with the various platforms utilized in scheduling.
• Co-manage the scheduling email's in-box to address student questions; including but not limited to questions related to away rotations, student-initiated electives, research for credit, specific and general questions about scheduling, etc.
• Communicate and respond to students reaching out to general BSOM scheduling email.
• Advise students on the scheduling outcomes related to delaying step-1 exam.
• Maintain and update the elective catalogs for both 3rd and 4th year students.
• Ensure MD in 3 students are scheduled according to their specialized track.
• Support informational sessions for rising 4th year students regarding phased scheduling and graduation requirements.

• Extract data from admissions, NBME, AAMC SRS, NRMP, BANNER, and BAMS platforms for reports on trends and student outcomes for senior BSOM leadership.
• Support the collection and management of Liaison Committee on Medical Education (LCME) Data Collection Instrument (DCI) related to accreditation.
• Provide data analytics to major BSOM stakeholders to inform enrollment management, continuous quality improvement, and curricular innovation.
• Assist with wide range of assessment efforts including in curriculum development and student learning outcomes, and co-curricular activities by providing relevant data.
• Ensure the accuracy, integrity, and security of all student data in compliance with relevant regulations such as FERPA (Family Educational Rights and Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act).
• Provide data-driven insights to support student success initiatives, including academic advising, tutoring programs, mental health services, and diversity, equity, and inclusion efforts.
• Conduct benchmarking studies to compare the medical school's performance metrics with those of peer institutions regionally, nationally, and internationally, identifying areas of strength and areas needing improvement.

Working Conditions::

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About Wright State University

Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.

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