Careers

Job Description:

• Coordinate the planning and execution of engagement opportunities to cultivate and steward key donors to the Oriental Institute. Liaise with OI and University colleagues on event production as necessary and implement industry best-practices.

• Support stewardship of relationships with a portfolio of annual donors and Advisory Council members across all annual giving levels to deepen relationships and further their philanthropic investment in the OI.

• Manage primary stewardship of OI members and membership programming, in consultation with Director of Development and the Associate Director of Communications, Programming, and Marketing. Oversee membership solicitations and renewal process, supported by/partnering with the Development and Events Associate.

• Provide broad support to a variety of development activities including: preparation of leadership briefings; coordination of proposal writing; and, collaborating with the OI Directorâ™s executive assistant, scheduling and managing logistics for meetings with prospective/existing donors.

• With guidance from the Director of Development, manage the planning and execution of OI Advisory Council events, including strategic engagement, cultivation, and stewardship events, and the Councilâ™s regular business meetings.

• Analyze and synthesize data to prepare reports on program performance across all gift levels and identify potential prospects, acting as a power user for Oriental Institute and University database systems.

• Ensure appropriate donor recognition and stewardship, including management of the acknowledgement process for all gifts, and other recognition such as: physical signage and print/online/social media publications, etc.

• Administer the OI annual direct mail and giving society programs as well as other giving opportunities throughout the year; maintain the distribution lists for, create and send recurring communications to key OI donors in alignment with established cadence.

• Ensure timely gift processing, including daily/weekly acceptance and review of donations via various platforms.

• Manage Development team and project/program calendars.

• Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

• Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities.

• Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.

• Perform other duties as assigned.

Preferred Qualifications

Experience:

• Nonprofit management, development, alumni relations, marketing, public relations, membership services/support, or similar work.

• Experience with fundraising, contact management or other similar database software.

• Moderate/high level of experience in drafting informational and development materials for review for assigned programs.

• Experience planning and executing events.

Preferred Competencies

• Excellent organizational and task-management skills.

• Strong verbal and writing skills, high attention to detail and follow-up.

• An exceptional work ethic and track record of personal initiative.

• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.

• Ability to manage confidential information with discretion and tact.

• Ability to work in a busy and diverse setting and manage multiple activities and priorities.

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including fundraising/contact management programs and the Microsoft Office suite: Outlook, Word, Excel, PowerPoint, etc.

Working Conditions

• Office environment: onsite work required during first 30 days, with option of adopting a hybrid work schedule with approval of supervisor. OIâ™s policy currently in pilot phase allows for up to 2 days remote work per week and is subject to change.

• Willingness and ability to travel to campus and/or non-campus locations for University business.

• Willingness and ability to work evenings and weekends.

Application Documents

• Resume (required)

• Cover Letter (required)

• Three professional references (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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