Position Summary:

• Organizes marketing and communication projects and handles multiple tasks.
• Supports communication campaigns by handling data, content corrections and distribution.
• Supports Web Specialist with developing, maintaining and refreshing content for the Rutgers Cancer Institute's intranet and is a liaison/member of the Intranet Committee.
• Confers with Office of Communications staff on 'giveaway' needs. Identifies new or different give-a-way options. Maintains an accurate inventory. Submits all proofs/drafts to appropriate Office of Communications staff for approval before placing order with the vendor.
• Responsible for creating and posting digital slides on the video boards in the legacy Rutgers Cancer Institute building.
• Responsible for scheduling, coordinating, confirming meetings, and marketing events including logistics such as room set up, catering, Zoom/Teams. Handles/coordinates travel and logistics for staff participation at major national oncology meetings (ASH, ASCO, other). Liaises with meeting vendors to ensure easy set up and break down of exhibits.
• Responsible for processing all check requests, purchase orders, travel approvals and travel reimbursements, as well as timely payment of bills. Ensures that expenditures are in accordance with allocation of funds. Organizes and maintains a system of financial records.
• Provides a high level of administrative support to the staff members of the Office of Communications.
• Handles the selection and processing of department interns each semester.
• Assists physician liaison with the execution of physician webinars and related physician outreach efforts such as ordering meals and travel associated with physician outreach.
• Collaborates/liaises with the Rutgers Cancer Institute's departments of Workforce Planning and Performance, Faculty Affairs, Research Administration, Patient Experience, and the Director's Office.
• Serves as a representative to the Patient Education Committee, Staff Satisfaction Committee and other internal committees as warranted.
• Handles confidential materials, exercise discretion, maintain confidentiality, and work with minimal supervision.
• Responsible for office payroll, time and attendance records.

Minimum Education and Experience:

• Bachelor's Degree in Communications, Marketing, Public Relations or similar area of study plus one (1) year of experience in marketing, communications, or a related area.
• Equivalent education, experience and/or training may be substituted for the degree requirement.

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• Standing, sitting, walking, talking and hearing. 
• No special vision requirements. 
• Lifting up to 25 lbs. 

• Office environment. Moderate noise. 

Posting Number: 26ST0085

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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