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Hourly Range

$31.05

Overview
The Publishing Assistant 2 at the Yale Press serves as the principal source of information for staff, faculty, authors, publishing representatives, media, booksellers, and other customers on policies, procedures, programs, and office activities. This role involves proofreading and editing manuscripts and other forms of copy for publication and/or distribution. The Publishing Assistant supports the editorial team by managing manuscripts, coordinating with external stakeholders, and ensuring the timely release of publications. Additionally, the assistant provides administrative support to maintain smooth office operations and effective communication with various parties.

Required Skills and Abilities
1. Excellent oral and written communication skills, including proofreading and editing skills, with strong attention to detail.
2. Proven organizational, analytical, and interpersonal skills, with the ability to multitask and work independently.
3. Proficiency with computer skills, including MS Office suite (Word, Excel, Outlook) and ability to use databases. Familiarity with tools like Adobe Acrobat and content management systems is beneficial.
4. Demonstrated ability to handle tasks under pressure and meet deadlines while maintaining accuracy and quality.
5. Strong interpersonal skills and the ability to work effectively with a range of internal and external constituencies, providing outstanding customer service.

Preferred Skills and Abilities
1. Editorial experience, including familiarity with The Chicago Manual of Style and proofreader's marks.
2. Experience with additional software tools, such as InDesign, Photoshop, video editing software, and content management systems like Drupal.
3. Background in a related field, such as Art History, English, or Literature, with relevant experience in book publishing or literary magazines.

Principal Responsibilities

1. Makes stylistic, structural, factual, and grammatical corrections. 2. Writes copy for publication and distribution. Composes other substantive correspondence and written material. 3. Maintains contact with authors, printers, faculty, staff, and others associated with publishing work. Confers with authors on content, form and style. 4. Recommends revisions to manuscripts and illustrations. Performs layout work. Tracks copy through editing and production stages. Coordinates production schedules and ensures that printing deadlines are met. 5. Prepares manuscripts for electronic editing; converts and codes text files. Oversees the preparation of materials for the budget. 6. Monitors expenditures and reconciles financial statements. Formats and maintains spreadsheets, databases, and other internal reports. Determines sources of data. 7. Compiles, synthesizes, and manipulates data. Summarizes findings and writes reports or portions of reports. 8. Formats, keyboards, proofreads, and edits correspondence, press releases, copy, manuscripts, reports, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates and signatures. Determines administrative, facility, and equipment needs for conferences and demonstrations. Assembles and arranges for necessary items. 9. Performs additional clerical functions incidental to office activities, including: greeting visitors, answering and screening phone calls, assessing nature of business, providing assistance, responding to requests for information, screening and responding to mail, coordinating travel arrangements, scheduling and coordinating meetings and appointments, ordering and maintaining inventory of supplies. 10. Oversees, instructs and coordinates the activities of support staff. Required Education and Experience BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.

Job Posting Date

12/02/2025

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Location

302 Temple Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

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