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Details
Posted: 05-Nov-25
Location: York, PA
Internal Number: 5132392
The Day-of Events Coordinator and Assistant to the Campus Event and Conference Manager is a vital member of the campus events team, responsible for supporting the planning, coordination, and execution of campus events and conferences. This individual plays a key role in ensuring the success of events by providing on-the-ground support, maintaining strong communication with clients and internal departments, and assisting with administrative and operational duties.
OUTCOMES:
Schedule of activities remains accurate so overlap does not occur. Create positive public relations with all constituents. Event Coordination & Execution 30%
- Provide on-site coordination and support for day-of logistics during campus and external events.
- Assist with the execution of anchor events and high-profile campus functions.
- Serve as a point of contact for clients and guests during events to ensure a seamless experience.
- Conduct client site tours downtown and assist in pre-event planning meetings.
- Support the Campus Event and Conference Manager in managing client communications, contracts, housing assignments, and event details.
- Assist in preparing and processing event-related billing, invoicing, and payments.
- Learn and operate event management software systems to input, update, and approve internal and external event requests.
- Maintain accurate event records and client files.
- Alcohol procurement, ensure proper COI on file, and bartending services have been contracted
- Liaise with multiple campus departments including Facilities, Public Safety, IT, and Media Services to coordinate logistics and services for events.
- Work closely with the Catering Manager to align food and beverage services with event timelines and client expectations.
- Assist in coordinating logistics and housing arrangements for outside groups during summer conferences.
- Provide support in onboarding summer program clients and managing accommodations.
- Associate's or Bachelor's degree or equivalent experience in Event Management, Hospitality, Communications, or a related field.
- 1 Year experience in event coordination, hospitality, or customer service preferred.
- Experience and knowledge of 25Live scheduling software or similar enterprise scheduling software.
About York College of Pennsylvania
About Us:Located in southcentral Pennsylvania, York College offers more than 50 baccalaureate majors in professional programs, the sciences and humanities to its 4,600 undergraduate students. The College also offers master's programs in business, education and nursing, and a doctorate in nursing practice. A center of affordable academic excellence, York is dedicated to the intellectual, professional and social growth of its students. The College helps them develop a concrete plan to attain academic growth and career success; encourages them to try in the “real world” what they learn in the classroom; and prepares them to be professionals in whatever career they pursue. Please visit our website at www.ycp.edu.
https://careers.nbprs.org/jobs/21804934/events-coordinator
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