Director, Building and Grounds Operations

Position Title & Department: Director, Building and Grounds Operations; Facilities Management

Posting #: 5268

Department Description:
The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty, and staff. Through our efforts we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge.


University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.


Detailed Description:
The Director of Building and Grounds Operations plans, administers, and manages the activities and personnel of Building Maintenance, Central Plant, Grounds, Custodial, Housekeeping, Transportation, Special Services, and Warehouse departments. The Director is also required to negotiate and manage various Building and Grounds maintenance projects and service contracts.

Duties and Responsibilities:

Supervision

• Approves all personnel actions including hiring, performance evaluations, discipline, and termination.
• Approves work assignments and conducts job cost accounting for non-maintenance work.
• With input from direct reports, recommends all merit increases, promotions, and other personnel actions.
• Maintains standards of performance and quality control.
• Proactively leads the way with our software systems, such as TMA, Siemens/Desigo, and Salto. Works closely with other campus software that relates to our FM work, such as EMS and Star Res. Recommends and helps implement necessary upgrades.

Planning and Training

• Works closely with the Director of Planning, Design, and Construction and Director of Sustainability
• Coordinates work with various university departments, i.e. Residential Life, Auxiliaries, Dining Services, Special Events, Academic Units, Athletics, and other Facilities Management departments
• Coordinates feedback on all construction and renovation projects during all phases of design and construction. Provides input to management about new construction, i.e., operational impacts after construction is completed. Participates actively in construction turnover and warranty management.
• Plans and approves special projects and non-routine work.
• Proactively seeks out, approves, and implements work schedules, quality standards, development, and training programs for department personnel.
• Leads and directs preventative maintenance program on all equipment and building systems.
• Manages and maintains long-term capital/deferred maintenance program.
• Assists with keeping the USD Design Standards current and up-to-date
• Participates in campus committees, advocating for Facilities Management while professionally representing Facilities Management in a respectful, collegial, and collaborative manner.
• May be asked to serve on and/or fulfill a strategic role in the university's Emergency Operations Center (EOC)

Budget and Management

• Works closely with the Director of Budget and Administrative Services
• Responsible for all budgets in assigned area and maintains pertinent records, reports, and other paperwork.
• Administers contracted services.
• Approves all department purchase requisitions.
• Approves timecards.
• Sets up guidelines for contracted services, supplies, temporary labor and all overtime expenditures to ensure operations remain within assigned budgets.
• Maintains good working relations within the university community and adheres to all policies and procedures.
• Plans, estimates, and submits items for annual budget and project budgets, as requested
• Reviews monthly expenditures and assures accuracy as well as budget control.
• Prepares reports as requested on workload projections, backlog, and cost.
• Lead the consolidation of Facilities warehouse operations to ensure the effective management of supplies, tools, equipment, and the organization, care, and maintenance of warehouse properties.
• Leads the efforts in effective and efficient purchasing practices for our operational needs.
• Other duties and responsibilities as may be assigned.

Safety

• Works closely with Director of Environmental Health and Safety
• Consistently follows and enforces safety practices appropriate to building maintenance and complies with rules and regulations established by the University and governmental agencies.
• Maintains an awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at any University facility location such as biohazards, low-grade radiation and chemicals known to the State of California to cause birth defects, or other reproductive harm;
• Follows established governmental (local, state and federal) procedures for dealing with special hazards; and promptly reports any unusual conditions to leadership.

Special Conditions of Employment:

• Must be able to work assigned hours and may be assigned to work any shift. Employees working in this classification are designated as essential personnel, subject to occasional extra hours and callbacks
• Must be responsive after hours, even if only to answer text messages and phone calls.
• Must possess a valid California driver's license and will be required to drive university vehicles.
• May work in the vicinity of laboratories where biohazards, radioactive or other potentially hazardous substances are stored or used.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.


Job Requirements:
Minimum Qualifications:

• Bachelor's degree required, preferably in engineering or related field. Substitution: A high school diploma and two additional years of work experience relating to mechanical/electrical/structural trades, janitorial operations, grounds and/or fleet management may substitute for Bachelor's degree (one year of experience is equivalent to two years of college).
• Minimum of 5 years' experience in an increasingly responsible leadership role, managing facilities operations. Demonstrated ability to lead, manage, supervise, and direct the activities of others.

Performance Expectations - Knowledge, Skills and Abilities:

• General knowledge of common Facilities Management software including, but not limited to software pertaining to building access control (Salto), fire life/safety (Johnson Controls), building automation (Siemens/Desigo), automated irrigation controls (Rain Bird), general security monitoring (Omni911), sports lighting controls, retail point-of-sale, etc.
• Specific knowledge of common building automation software and controls (including, but not limited to, Siemens/Desigo), related to maximizing HVAC operational efficiency, 'smart' building operation, improved sustainability,
• Knowledge of related building, health and safety codes.
• Knowledge of related industrial, mechanical, and electrical engineering concepts.
• Strong human and public relation skills.
• Ability to communicate effectively both verbally and in writing.
• Ability to manage changing priorities.
• Have a strong command of basic mathematics and bookkeeping techniques.
• Must have organizational and managerial skills to supervise a large work force.
• Have advanced computer skills.
• Ability to access, input, and retrieves information from a computer system for word processing, records retrieval and maintenance, research and communication purposes.

Posting Salary:
$12,500 - 14,166.67 monthly; Excellent Benefits

The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.


Special Application Instructions:
Resume Required Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:
Hours: 40 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.


Advertised: June 05, 2025
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/497043/director-building-and-grounds-operations





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