The Lower Tule River & Pixley Irrigation District is seeking a highly organized and detail-oriented Executive Secretary/Board Clerk to provide vital administrative and clerical support to the General Manager and Board of Directors. This position plays a key role in board governance, records management, and public compliance, requiring excellent organizational and communication skills along with knowledge of public agency procedures

Key Responsibilities:

• Provide direct administrative support to the General Manager and Board of Directors.
• Prepare and distribute Board meeting agendas in compliance with the Brown Act.
• Take, transcribe, and maintain accurate Board meeting minutes, resolutions, and official records.
• Assist in filing Statements of Economic Interest (Form 700) and ensure compliance with FPPC rules.
• Monitor and support compliance with AB 1234 ethics training and state transparency laws.
• Maintain secure and accessible filing systems for all governance and operational documents.
• Draft letters, reports, and internal communications as needed.
• Schedule and coordinate meetings, travel arrangements, and appointments.
• Serve as a liaison for field and operational staff, including communication of water service requests.
• Answer phone calls, greet visitors, and assist the public in accordance with District policies.
• Support document retention policies and assist with public records requests.

Education & Experience:

• High school diploma or equivalent, including coursework in office practices and typing.
• Minimum five (5) years of increasingly responsible clerical or administrative experience, preferably in a public agency or utility setting.

Desired Skills & Knowledge:

• Proficiency with Microsoft Office (Word and Excel required).
• Knowledge of modern office procedures, records management, and basic accounting.
• Familiarity with California’s Brown Act, Public Records Act, and FPPC regulations (preferred but trainable).
• Accurate typing skills (minimum 50 words per minute).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work with the public and internal staff.
• High attention to detail, accuracy, and confidentiality.