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Finance & Operations Administrator

University of California San Francisco

Details

Posted: 19-Apr-25

Location: San Francisco, California

Type: Full-time

Internal Number: 84651BR

The Finance & Operations Administrator (FOA) is a seasoned administrative operations professional responsible for managing, planning, and administering the Ryan Program's financial and operational functions. Reporting to the Director of Programs and Operations (DPO) and providing direct financial reporting to the National Director/Project PI, they lead short- and long-term financial and operational planning, ensuring strategic resource allocation and program efficiency. With deep expertise in financial management and administrative operations, they analyze diverse challenges, develop solutions, and implement effective strategies to support the Program's mission.

Financial and Operational Leadership
* Develops and manages complex budgets and financial reports for grant funding, ensuring compliance with UCSF and funder requirements.
* Leads the development of the Program's annual budget and prepares funding requests for the sole funder.
* Conducts resource planning studies, evaluating financial trends, funding sources, and expenditure patterns to optimize budget utilization.
* Independently analyzes and resolves problems of diverse scope, such as assessing the Medical Education Speakers Bureau's cost impact and proposing solutions to maximize cost efficiency.
* Oversees financial operations, including grant reconciliations, honorarium/reimbursement processing, purchase orders, and general accounting.

Program Administration & Strategic Planning
o Independently manages and oversees:
o Medical Education Speakers Bureau, executing biannual application processes, managing requests from over 300 ob-gyn residency programs, and administering the budget to maximize impact.
o Ryan Program communication and outreach systems, ensuring clear, consistent messaging across platforms.
o Presentation, meeting, and event needs, including four major workshops/meetings annually and ongoing virtual events.
o Leads conference and event management, including budget development, contract negotiations, logistics coordination, CME accreditation, and evaluation.
o Develops and implements data-driven assessments to measure program impact and improve cost-effectiveness.
Information Management & Website Strategy
o Directs content management, design, and maintenance of the Ryan Program website, ensuring compliance with UCSF branding and editorial policies.
o Oversees programmatic listserv communication systems, proactively managing and optimizing communication channels.
o Works through and collaborates with the Public Affairs unit within UCSF's Office of Communications to align with institutional media policies and digital strategies.

General Operations & Program Support
o Manages a broad scope of administrative operations, ensuring streamlined processes that enhance efficiency and effectiveness.
o Applies in-depth knowledge of university financial and operational policies to support key program initiatives.
o Balances a small operational team with the Ryan Program's large national impact, ensuring high-level strategic oversight.

This role requires strong judgment, analytical expertise, and the ability to apply theoretical knowledge to practical financial and operational challenges in a dynamic, mission-driven environment

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $86,500 - $129,700 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

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About University of California San Francisco

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.

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