West Manheim Township, York County, is seeking qualified applicants for the position of Township Manager/Zoning Officer.  The manager will be responsible for the day-to-day operations of the township and the administration of a $6M budget.  The current manager will be retiring at the end of 2025.  Selected applicant will be expected to start work in November 2025 to allow for a turnover with the current manager before being appointed as the permanent manager in early January 2026.

West Manheim Township, with a population of approximately 10,000, is located in the southwestern corner of York County and borders the state of Maryland.  The Township maintains a full-time police force, emergency medical services, public works, and code enforcement, with a staff of 28 full-time and 14 part-time employees.

Candidates should have proven experience managing a municipality and developing a municipal budget.  A bachelor’s degree in public administration or related field and/or at least 5 years of experience in local government administration in a similarly sized community is preferred. 

Salary of $100,000-$130,000 (based on experience) and full benefits package.  Email a cover letter, resume and salary requirements to:  general@westmanheimtwp.com or mail to:  Township Manager, West Manheim Township, 2412 Baltimore Pike, Hanover, PA 17331, no later than May 31, 2025. EOE.

GENERAL SUMMARY: Under administrative direction, manage and direct operations of Township to ensure effective delivery of programs and services; facilitate and direct planning for use of land and capital resources to make the Township an attractive place to live and work; recommend policy and procedures to ensure compliance with laws, regulations and Township objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.     Manage operations of Township offices and departments:

a.      Provide general direction to department heads to include the Police Chief, Treasurer, Roadmaster, Emergency Management, and Code Enforcement.

b.     Provide administrative oversight to ensure professional staff accomplish the following with department staff; evaluate job performance, ensure adherence to proper ethical standards and guidelines, provide feedback and direction concerning program objectives, communicate policy, establish work standards to provide overall consistency in Township operations; ensure consistency in the application of Township policy; resolve grievances, approve leave, administer discipline, recommend pay adjustments and hire and discharge.

c.      Review personnel actions and recommendations, resolve non-routine grievances; submit pay recommendations to Board of Supervisors.

d.     Negotiate labor contracts with bargaining unit; meet with bargaining unit representatives to review proposals; research developments in pension law and other labor issues; prepare counter proposals; consult with labor solicitor.

2.     Provide oversight of fiscal programs and policy to ensure the following are accomplished:

a.      Proper payment of bills; review and prioritization of incoming invoices, submission of report to Board of Supervisors for approval.

b.     Preparation of Township budget with explanatory summaries; solicitation of recommendations from department heads, agency boards and officers of Township; estimation of revenues and expenditures.

c.      Administration of budget to include monitoring of revenues and expenditures; submission of records and reports by department heads; development of accounting system with proper coding and establishment of accounts for posting  receipts and invoices.

d.     Collection of funds owed the Township; initiation of legal steps to collect delinquent payments.

e.      Submission of itemized inventory to Board of Supervisors of property owned by the Township, including type, number and estimate of fair market value.

f.      Facilitating of annual audit report of financial and administrative activities of preceding year.

g.     Proper investments of Township funds.

3.     Manage programs and policies of Township:

a.      Evaluate risk management needs of Township; survey and analyze current programs and policies to determine possible exposure to liability; recommend implementation of policies, standards and changes to program coverage to improve risk status.

b.     Prepare recommendations regarding direction of program goals and objectives to Board of Supervisors to improve responsiveness to community needs.

c.      Establish and implement new policies to improve effectiveness and efficiency of Township operations.

4.     Provide for comprehensive planning of Township programs and services; collaborate or oversee to ensure the following are accomplished:

a.      Development of short and long range goals for Township programs and services; development of recommendations for plans which impact fiscal policy, roadway development, public health and safety, growth and development of Township, and personnel planning at Township; consideration of structure of operations, level of funding, staffing, community goals and risk.

b.     Review of Comprehensive Plan, Zoning Ordinance, and Sub-Division and Land Development Ordinance of Township; review of input from professional staff, residents, builders and developers; presentation of various views to Board of Supervisors.

5.     Manage purchasing activities and policies;

a.      Establish system to approve purchases of supplies and equipment.

b.     Establish rules and regulations governing requisition and purchasing.

c.      Enter in contracts as approved by Board and monitor compliance with contracts.

d.     Review and/or write bid specifications for the purchase of new equipment, supplies or services.

6.     Manage maintenance of Township facilities and property:

a.      Direct maintenance, improvement or replacement of facilities and property.

b.     Negotiate lease and maintenance contracts.

c.      Ensure provisions of franchises, leases, permits and privileges and other contractual rights of Township are observed.

7.     Engage in public relations activities:

a.      Resolve questions and complaints from Township citizens, or direct to appropriate staff person.

b.     Serve as essential spokesperson with news media and outside agencies.

c.      Maintain relationships with local school district, neighboring municipal governments, county and state agency officials and elected representatives.

8.   Oversee official duties of Township Secretary and Treasurer:

a.  Keep record of proceedings before the Board of Supervisors in the form of minutes; ensure conformance with legal requirements established by the Township code; ensure proper maintenance and preservation of official records.

b. Inform members of the Board of functions and meetings of the Board.

c.  Account for monies processed at the Township; ensure prompt deposit into proper bank account; establish separate accounts of sums received from taxes and other sources; open accounts for inspection; pay out monies received on orders drawn by the Board; prepare annual statement of accounts; prepare report of accounts and vouchers to Township auditors for settlement.

JOB SPECIFICATIONS:

Education/Employment:  Any combination of education and experience which indicates possession of the skills, knowledge and abilities listed below. An example of acceptable qualifications for this position is completion of a degree in public administration or related field and previous experience in municipal management.

Knowledge:

1.     Comprehensive knowledge of public administration principles and practices.

2.     Comprehensive knowledge of accounting, budgeting and finance.

3.     Comprehensive knowledge of Township code, and state and federal laws affecting second  class townships.

4.     Comprehensive knowledge of zoning, land use, and land development principles.

5.     Comprehensive knowledge of government process and structure.

6.     Comprehensive knowledge of management theory and practice.

7.     Basic knowledge of municipal law and legal issues that affect Township operations.

Skills:

1.     Negotiation

2.     Computer operation, including full range of office applications.

Abilities:

1.     Ability to apply a variety of leadership and management principles to solve practical, everyday problems.

2.     Ability to analyze policies, regulations and laws which address new and constantly changing problems.

3.     Ability to prepare comprehensive budget reports.

4.     Ability to communicate effectively in oral and written form.

5.     Ability to guard confidential information of major importance, including personnel records and information discussed in executive sessions of the Board.

6.     Ability to develop and maintain effective relationships with public officials, associates and the general public.

7.     Ability to resolve conflict with tact and diplomacy.

8.     Ability to maintain morale as head of an organization.

Working Conditions:

Work is performed in normal but busy office environment. Attendance at evening meetings is frequently required. Travel to various Township facilities and work sites is frequently required. Work frequently involves responding to angry, frustrated or upset individuals.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required to perform the job.

REPORTS TO:         Township Board of Supervisors

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