Join a team with 50 years of success in the real estate industry! Willow Bridge Property Company (fka Lincoln Property Company) is currently hiring for an Operations Assistant. We seek a detail-oriented and driven person who enjoys being hands-on and supporting critical departments of the company.

Founded in 1965, Willow Bridge Property Company is the second-largest property management company in the United States. Willow Bridge maintains a presence in more than 200 cities in the U.S. Our mission is to be a company for people, a company about people.

Key responsibilities include:

• Office management responsibilities, coordinated with other employees
• Assist with project management related to evolving portfolio: acquisitions, lease-ups, dispositions, value add properties, results tracking, basecamp support, and interaction
• Coordinate support for VPs, department resources, and leadership teams including marketing, training, operations, and accounting
• Organize meetings and documents, identify problems, complete related tasks
• Work closely with the leadership team to assist with projects and initiatives
• Prepare standard form legal documents, including Property Management Agreement shells, pre-development agreements, client submittals, document comparisons, and red-lines
• Prepare standard form service agreements to include capital work contracts
• Assist with the new hire and onboarding processes
• Create spreadsheets, Google Sheets, etc., for tracking purposes with the ability to identify issues and problems
• Event planning and coordination (various leadership meetings, travel booking, training, assisting with regional awards ceremonies)
• Maintain insurance compliance with Property Management Agreements (obtain COIs from owners and LPC insurers)
• New property takeover activity, dispositions, addendums
• Disburse policy and legal updates to management and site personnel, including relevant policy, procedure, and process changes
• Manage and monitor business licensing in all states
• Support VPs with client and employee communications
• Client billing of fees monthly as needed
• Assist with setting up meeting resources such as conference rooms, audio/video, teleconference, and catering for both on and off-site locations.
• Coordinate and manage multiple calendars, inboxes, and contacts using Google Suite, to include scheduling meetings with internal and external clients
• Coordinate travel itineraries for individual and team functions, to include air, hotel, and transportation.
• Schedule, attend, and actively participate in WBPC Multifamily team meetings (may require travel)
• Assist in Capex management to include: CAR/CAF forms, contract drafting, CM fee invoicing, and updating of CONTROL
• Understand legal updates and changes to the law

Administrative Responsibilities

• Order and replenish office and kitchen supplies as needed
• Coordinate and mail New Hire information as needed
• Coordinate/Track business licenses
• Manage COIs (certificates of insurance) for PMAs, Owners, etc.
• New property set upâ™s
• Holiday orders (client, etc.)
• Meeting planning and coordination
• Office accounts/payable â“ coordinate with others in the office
• Bill pre-development fees
• Maintain contract, PMA, and owner files
• Expense reports

Required skills

• A minimum of 4 years of related experience. Property management experience is a plus but not required.
• A high school diploma or equivalent is a minimum requirement.
• Excellent verbal and written communication skills. Comfort level with executive-level communication with clients, associates, and principals. Phone and email.
• Proficient in MS Office, Word, Excel, PowerPoint, Adobe, Google applications, Yardi knowledge helpful
• Ability to multitask, stay organized, and meet deadlines. Quality Control of work product is essential.
• Meeting and event planning and coordination
• Demonstrate a keen focus on understanding the organization, clients, and how we operate

Benefits

Willow Bridge Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.

Typical base compensation range depending on experience: $70,000 to $75,000 per year USD