Job Summary

• Demonstrated experience planning and coordinating events of varying sizes, audiences, and format.
• Expertise establishing professional relationships with colleagues and external stakeholders. across all levels of seniority with diplomacy, poise, and tact.
• Excellent project management skills (meeting deadlines, tracking deliverables, etc.).

Position Description

• Serve as the primary resource and contact for all HHI 20th Anniversary events
• Manage event logistics including day-of event logistics, set-up, clean-up, and wrap-up (AV, catering, space reservations, signage, decorations, photographers, etc.)
• Build and distribute invitations, and manage guest lists
• Serve as the liaison between HHI, Harvard teams, and invited guests
• Collaborate closely with colleagues in Finance, External Relations, Alumni, and other departments
• Prepare written briefings for invited guests and be responsible for follow up
• Manage travel, accommodations, and other correspondence with HHI guests including high profile officials, donors, and collaborators
• Draft staffing and project plans
• Oversee budget in collaboration with Finance
• Coordinate with facilities, media services, photographers, and other vendors
• Communicate with vendors regarding contracts and follow up with Finance regarding payments and reimbursements
• Create and maintain relevant databases
• Produce final event report

• Build and maintain an outreach and audience management system
• Monitor and update existing contacts and listservs
• Identify marketing opportunities for outreach
• Oversee all communications, social media, and graphic design activities around the Anniversary
• Coordinate audience-building efforts among various programs. Researching and identifying new audiences
• Develop and track analytics
• Perform other duties as assigned

Basic Qualifications

• 4+ years of relevant experience is required; a combination of education and experience may be considered.

Additional Qualifications and Skills

• Bachelor's Degree
• Prior event planning, program management, and communications experience
• Demonstrated interpersonal skills with experience providing complex administrative and programmatic support, working well independently and also contributing as a valuable team member
• Prior experience working in an academic setting
• Experience with Dropbox, Concur, and Microsoft Suite
• Superior organizational skills and demonstrated ability to work independently, handle multiple tasks simultaneously, and an attention to detail
• Sound judgment, a high-level of discretion, and the ability to manage confidential information

Additional Information

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University T.H. Chan School of Public Health

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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