Summary and Scope of Position:

The Executive Assistant to the President (EAP), under the direction of the Chief of Staff, provides high-level administrative support to the President.  This full-time, exempt position has frequent high-level and confidential contact with trustees, donors, alumni, senior leadership, and other external constituents.

The EAP facilitates internal communication, performs clerical functions, schedules meetings and travel, prepares reports, receives visitors, and conducts research to support the President and President’s Office in their strategic and operational initiatives.  

Specific Responsibilities:

• Think proactively, anticipate issues and handle responsibilities with minimal oversight while functioning within a collaborative environment
• Provide organizational and administrative support, including managing calendar, coordinating travel arrangements, preparing reports, and various correspondence for the President and as needed, the President’s Office
• Provide support and back-up to the Chief of Staff
• Provide additional support to members of the President’s Senior Leadership Team, as appropriate
• Assist with Board of Trustee meetings, Commencement, and other President’s Office and campus events
• Schedule and staff various on-campus and Board of Trustee meetings, record minutes and provide follow-up on action items
• Coordinate campus-wide task force group meetings, as needed
• Serve as an ambassador to the President’s Office, understanding the College structure and culture, while gaining working knowledge of College programs and services
• Perform general administrative and clerical duties, including answering phones, credit card reconciliation, and processing invoices
• Maintain office procedures and suggest efficiencies, as needed

Qualifications:

• High school diploma and two years college coursework required. Bachelor’s degree
• preferred
• 4 – 6 years of previous administrative experience supporting high level administrators, preferably in an academic environment
• Solid organizational skills and attention to detail, the ability to work effectively (both independently and as part of a team) in a fast-paced environment, communicating actively and clearly
• Working knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and database management is required
• Exceptional written and oral communication skills and ability to interface with all levels of staff including administration, faculty, staff and students, board of trustees and major donors
• Excellent interpersonal and organizational skills with a focus on attention to details, prioritizing and planning work activities, using time efficiently while developing realistic action plans. The employee should reflect integrity, maintain confidentiality, and provide institutional history and awareness while remaining open to others’ ideas and willingness to learn new skills
• Sound judgement and ability to deal effectively with matters of a highly visible and confidential nature
• Ability to think critically, strategically, and creatively about assigned tasks and analyze information to streamline processes and facilitate a smoother flow of work

Ursinus AA/EO Statement:

Interested candidates should apply here.

Ursinus is an AA/EO employer.  Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment. 

About Ursinus College

Ursinus College is a selective, independent, co-educational, residential liberal arts college of approximately 1500 students located about 25 miles northwest of center city Philadelphia. With a diverse community of students, it is an expectation of all faculty to contribute to the inclusion, engagement, and success of all students.

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