Job Description:

• Acts as the Editorial Directorâ™s liaison with other Press departments (design, editing, production, marketing).

• Refines best practices for departmental workflow.

• Guides department staff in use of systems including the Universityâ™s Oracle financial system and the Press Books Division database.

• Prepares agendas and minutes, and manages logistics, for biweekly editorial committee and launch meetings.

• Manages all book award submissions.

• Coordinates production schedule tracking on behalf of department.

• Manages departmental calendar, setting dates for key meetings.

• Maintains online procedural handbook for department and writes cogent notifications to staff about new procedures.

• Manages author portal for book abstracts and keywords.

• Reviews University financial reports for correct budgetary allocations.

• Coordinates student assistants and multiple internship programs.

• Has a moderate/high level of authority to plan book estimates, budgets, contracts and proposals.

• Participates in the acquisition of new publications by acting as a liaison among acquisitions editors, authors and reviewers as well as other press departments with direction from others. Collects confidential materials and maintains the database of proposals and manuscripts under review.

• Participate in scholarly meetings and assist in presenting information at Press editorial, transmittal, and Board meetings. May solicit formal review of manuscripts.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree.

Experience:

• Two or more years of work in publishing.

•  Experience in scholarly book acquisitions and administrative work.

Technical Knowledge or Skills:

• Proficiency in word-processing and spreadsheet programs. 

• Familiarity with Office 365 applications.

Preferred Competencies

• Excellent verbal and written communication skills.

• Interpersonal skills.

• Attention to detail.

• Organizational skills.

• Respond quickly and appropriately to emails and queries.

• Maintain confidentiality.

• Work as part of a team.

• Work independently with a high degree of initiative.

• Work on multiple projects simultaneously, set priorities, and meet deadlines.

• Manage stressful situations.

• Knowledge of database, word processing, and spreadsheet software.

• Ability to represent organizations positively to internal and external clients.

Application Documents

• Resume (required)

•  Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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