Job Description:

• Manages all student employment for Chicago Booth. Ensures GSU compliance by working with UChicago Grad on all relevant aspects. Oversees the TA payment process and implements process improvements. Works with Chicago Booth colleagues to resolve any student employment issues.
• In conjunction with Office of International Affairs, counsels international students and faculty members regarding J1 and F1 work authorization, OPT, CPT, tax treaties, and visa limitations.
• Manages all temporary and part-time benefits ineligible (PTBI) employment for Chicago Booth; recruits for temporary openings; completes onboarding for temporary and PTBI employees; monitors ERISA hours. Proactively works with supervisors to transition or end temporary employees at their maximum time/hours.
• Manages, tracks, analyzes and reports on payroll and overtime; works with department heads on reminder communications and provides detailed reports. Communicates with time approvers to ensure employee time is accurate.
• Creates ad-hoc reports, analysis, and surveys as requested.
• Tracks and facilitates compliance process of temporary, staff, student and academic employees (annual compliance training). Works directly with Chicago Booth leaders to enforce compliance.
• Serves as system expert for all time-related issues. Trains all new time approvers and system users; audits hours for non-exempt employees on a bi-weekly basis. Holds monthly sessions for new time approvers.
• Creates internal communications related to payroll, accruals, benefits, HR initiatives, and policies. Follows up on questions.  Sends holiday deadline reminders to time approvers.
• Handles all onboarding for student employees; assists departments with recruiting student employees.
• Manages office procurement and reimbursements, manages budget for supplies, seeks out and implements cost savings opportunities.
• Serves as back-up for other Booth HR operations colleagues.
• Resolves paycheck-related discrepancies.
• Manages special projects as assigned.
• Plans, manages, and executes special events as assigned.  
• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
• Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• At least three years of experience in human resources, payroll, or  directly related field.
• At least one year of experience in payroll management.
• Background in a higher education environment.
• Experience working with international students.

Technical Skills or Knowledge:

• Strong proficiency in Microsoft Office (Word, Excel, Access).
• Knowledge of HRIS systems such as Workday.

Preferred Competencies

• Excellent and proven customer service, communication, and interpersonal skills.
• Discretely work with confidential information.
• Exceptional eye for detail, accuracy with numbers, and ability to conduct analytics.
• Organizational and multitasking skills.
• Exceptional problem-solving skills.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office, potentially more during peak times.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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