We are seeking A CO Sr. Medical Office Coordinator provides high-level administrative support to the Division Medical Director, the Clinic Manager, the Fellowship program, staff, and associated research labs.
Specific Duties & Responsibilities
Acts in direct response for the Division Medical Director.
Interprets operating policies of the University.
Coordinates and arranges complex calendaring by planning and scheduling meetings, depositions, court appearances, speaking engagements and attendance at local, national and international meetings.
Manages all travel arrangements for the Medical Director and fellows. Handles communications with conference organizers, prepare itineraries, conference registration, travel and hotel arrangements, and expense reports for reimbursements.
Coordinates Medical Director's daily, weekly, monthly, and yearly calendars. Exercises independent judgement to rank and prioritize.
Prepares agendas for internal meetings, prepares and distributes the minutes.
Coordinates reimbursement from university funds for eligible business-related expenses
Manages transcription process, composes and distributes correspondence, e-mail and manages, organizes and maintains confidential files.
Plans events such as invited speakers, seminars, outreach events, and research symposiums.
Assists with coordination of faculty, fellow and staff activities and seminars.
Works closely with other program coordinators in regards to nursing conference, Day of Learning, and Development.
Proofreads communications to ensure accuracy and appropriateness.
Drafts and prepares office communication for signature as well edit confidential and sensitive information.
Drafts letters of recommendation and letters of support for Division Director – edits all letters requiring Director's signature.
Coordinates media issues with the Director of Public Affairs, coordinate, supports the development of journal publications and assists with preparation of manuscripts.
Communicates with CME office regarding course organization and content.
As Fellowship Coordinator, plays integral part in communication with candidates as well as other coordinators to implement the onboarding and outboarding of matched Fellows.
Assists with ongoing development of the Fellowship program.
Prepares and updates bio-sketches and CV's.
Ensures all physician licensures are current.
Using SAP, orders office and laboratory supplies as directed and processes invoices for payment and check or travel request for reimbursement.
Assists with purchase of materials and supplies for research laboratory.
Assists with conferences and workshops.
Works with Credentialing office to ensure new faculty recruits are on-boarded timely and accurately.
Uses various software applications such as spreadsheets and databases to assemble and format data for distribution.
Performs other duties as needed.
HS Diploma or GED.
Three years related experience.
Knowledge of medical terminology and medical insurance requirements.
Classified Title: Sr. Medical Office Coordinator Job Posting Title (Working Title): CO Sr. Medical Office Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: Min $18.00 - Max $33.50 HRLY ($26.63/hour targeted; Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:00 am - 4:30 pm Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: SOM Oph Retina Service Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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