The Library Personnel Specialist serves on the Library Finance Team and is responsible for:
Effectively interpreting policies and procedures regarding personnel to be able to provide factual and procedural information to the library faculty and staff.
Independently communicating and resolving problems with internal and external customers pertaining to Library and University policies and procedures.
Working directly with the Central Human Resources Office on campus, library search committee chairs, and managers/supervisors to coordinate the hiring and separating processes of SHRA, EHRA, and temporary employees.
Communicating directly with search committees, hiring managers and new employees regarding the hiring process and onboarding.
Drafting new hire offer letters, contracts, and memos which are signed by the Dean and then sent to the appropriate party.
Answering inquiries and advising Library employees on areas specific to hiring and retention. This includes creating training documents, checklists, and presentations around Library and University processes and presenting them to committees, small groups, and large groups.
Coordinating and facilitating the library faculty annual review, reappointment, and promotion processes within the Library and works with Academic Affairs to process all accompanying paperwork.
Facilitating the library's telework/flexible work process by working with library employees to get their telework agreements submitted to HR in a prompt manner.
Performing data collection and analysis to monitor the Library's Temporary Wage budget and submit all hiring documents required by the University.
Collaborating with the Business Officer to pull personnel data related reports on an as needed basis.
Using internal and external software systems to reconcile payroll on a monthly basis.
Conducting formal and informal training sessions in regards to the annual review, reappointment, and promotion process, as well as, the hiring process for SHRA, EHRA and temporary employees.
Coordinating and facilitating solutions to issues regarding internal processes around personnel actions including, but not limited to; temporary hiring and payroll, annual reviews, reappointment and promotion cycles, and employee onboarding and separation.
Minimum Experience / Education:
Required Minimum Qualifications: Graduation from a four-year college or university; or an equivalent combination of training and experience.
University Preferred Qualifications: Graduation from a four-year college or university; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
Bachelor's degree and/or equivalent of training and experience.
At least one year of experience in a personnel and/or administrative role.
Prior work experience in the UNC System is preferred.
Strong in both written and verbal communication skills, including presentation and facilitation skills.
Strong organizational skills.
Demonstrated ability to prioritize. Strong, demonstrated ability to pay close attention to detail.
Experience in leading or facilitating training sessions or workshops/presentations is preferred.
Demonstrated ability to work independently as well as in a team setting.
High proficiency in Google Applications and the Microsoft Office Suite.
Aptitude for mastering new technologies.
Knowledge of Banner Finance, NinerTalent (PeopleAdmin), financial data reconciliation, university travel processes/procedures, p-card, and 49erMart are preferred.
About The University of North Carolina at Charlotte
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.