Careers

Law School Alumni Relations Events Coordinator

Posting #: 4678

Department Description:
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.


University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.


Detailed Description:
This is a part-time temporary, non-benefit based position with an anticipated end date of December 31, 2023.

The coordinator will provide general event support to USD School of Law's Development and Alumni Relations and Event Services Departments.

The coordinator serves in the capacity of support for the Development and Alumni Relations and Event Services functions to execute project-specific tasks as assigned. Exercises confidentiality, discretion, judgment and uses tact/diplomacy on a regular basis. Expected to demonstrate initiative, dependability, and accuracy. Must be able to efficiently perform multiple projects.

Duties and Responsibilities:

• Data management and maintenance
• Assist with planning and execution of law school-sponsored special events including alumni events, law school conferences, continuing education seminars, speakers, special guest dinners and/or receptions, meetings, and other involvement events
• Coordinate logistics including, but not limited to identifying and reserving venues, negotiating contracts, room setups, audiovisual equipment, and other arrangements as necessary
• Arrange for and manage outside vendors
• Coordinate registration logistics including, but not limited to creating and managing online registration, tracking RSVPs, entering attendance, tracking event expenses, etc.
• Assist with creating MyPostings, event marketing materials, and electronic/printed invitations
• Manage and maintain event websites
• Staff law school-sponsored special events (i.e. check in, onsite event contact, etc.)
• Conduct post event analysis to suggest future changes and identify opportunities for cost savings and increased attendance
• Photo editing and visual design
• Assist with faculty public relations and law school media relations

Special Conditions of Employment:

Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.


Job Requirements:
Minimum Qualifications:

• Bachelors degree required
• Minimum of two (2) years of experience in a professional working environment required; high degree of external contact preferred
• Minimum of intermediate-to-high achievement with Microsoft Office, Google Drive, and graphic design platforms such as Canva, Be Funky, Photoshop, and/or Indesign
• This position is required to be present at some special events, which may be scheduled outside standard business hours

Preferred Qualifications:

• Experience in a higher-education setting is preferred

Performance Expectations - Knowledge, Skills and Abilities:

• Possess strong writing, editing, designing skills
• Possess strong verbal skills
• High level of accuracy, attention to detail, flexibility, and ability to juggle multiple projects at a time
• Ability to independently prioritize, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
• Demonstrate problem solving and analytical skills with the ability to proactively communicate potential problems or new solutions
• Ability to handle confidential information, maintain strict confidentiality, and exhibit good judgment in dealing with administrators, faculty, students, staff, and external constituents
• Contributes to and supports a harmonious work environment where teamwork and collaboration with all areas of the law school and university are essential
• Ability and desire to work in a multi-faceted, fast-paced environment with a high degree of professionalism

Posting Salary:
$24.99 - $25.00 per hour

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.


Special Application Instructions:
Resume Required, Cover Letter Preferred Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu

Additional Details:
Hours: 25 hours per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.


Advertised: July 27, 2023
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/496451/law-school-alumni-relations-events-coordinator





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