Careers

Scheduled Hours

37.5

Position Summary

The Communications Coordinator will lead outreach to partner organizations and potential attendees to build relationships, secure attendance, coordinate logistics, and tailor the programs to collaborate needs. The Communications Coordinator will collaborate with communications staff in multiple departments to coordinate communications for both events, including emails, newsletters, website, print materials, and event signage.

Job Description

Primary Duties & Responsibilities

• Summits: Working with internal campus partners, other institutions, and local partners, the Communications Coordinator will support the Planning Committee by convening meetings, working to refine the program and schedule for the events, developing draft agendas, and following up on needed actions. The Communications Coordinator will serve as a central resource to coordinate event details, including logistics, speaker outreach, event communications, registration, and more. The Communications Coordinator will ensure that Summits run smoothly and troubleshoot any issues that may arise prior to and during the events. The Communications Coordinator will also be tasked with coordinating follow-up activities, with guidance from the Planning Committee, which lay the foundation for longer-term partnerships.
• Assist in planning and hosting a regional cross-sector forum. Work with the Grant Implementation Committee to develop a vision for forums, oversee event logistics, coordinate speaker travel, manage invitations and RSVPs, and develop meeting materials. The Communications Coordinator will ensure the cross-sector forum runs smoothly and troubleshoot any issues that may arise prior to and during the events. The Communications Coordinator will also be tasked with coordinating follow-up activities, with guidance from the Grant Implementation Committee, which lay the foundation for longer-term partnerships.
• Work as part of Washington University team and in partnerships with local organizations to effectively communicate programs and initiatives with other partners. Assist in organizing meetings, drafting materials, following up with partners and working with vendors on production of final materials.
• Perform other duties as assigned.

Working Conditions

• The Communications Coordinator will work in a normal office environment and regularly travel to on- and off-campus meetings/locations as needed.
• Typically working at a desk or table, repetitive wrist, hand or finger movement.

Preferred Qualifications

• Ideal candidate will have experience planning and hosting high profile events, experience with executive communication, and multi-stakeholder collaborations.
• Prior experience in an academic setting working with faculty, administrators, and students.
• Excellent team and service orientation with proven oral and written communication skills.
• High degree of attention to detail to ensure the delivery of events of the highest caliber.
• Ability to manage multiple complex projects on different timelines with many stakeholders.
• Ideal candidate will have proven ability to work with a diverse group of cross-sector stakeholders, as well as higher education stakeholders, including executive leaders, faculty, staff, and students.
• Excellent problem-solving ability.
• Capable of identifying and effectively utilizing available resources to drive high-quality outcomes.
• Ability to work with and effectively tailor communications to people with a diversity of backgrounds, perspectives, and needs.
• Demonstrated sensitivity, knowledge, and skills for navigating issues of power, privilege, identity, racial equity, and cultural humility.
• Calm and solutions-oriented in high-pressure situations.

Required Qualifications

Bachelor degree and one year of relevant experience or high school diploma or equivalent high school certification and five years of experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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