Careers

Scheduled Hours

37.5

Position Summary

The Program Manager will be the primary point person responsible for activities of a highly visible project with specified deliverables. The position requires strong familiarity/knowledge of evidence-based therapeutic interventions and clinical processes. The coordinator will manage and facilitate all aspects of cross-site coordination between two universities and four urban hospital sites including project planning, implementation, coordination and tracking. The position will assure project milestones and deliverables, and drive project activities. Tasks involved include training of case managers, coordination of internal and external communication, data collection, assembly, and evaluation among the partner sites. With a strong familiarity of community resources in St. Louis, the coordinator will engage with partner sites and staff to help keep them up-to-date on resources available. They will also continually identify new resources available.

Brief Project Description: The program manager will oversee cross-site coordination of Life Outside Violence (LOV), the St-Louis Hospital-based Violence Intervention Program (HVIP). Hospitals are well positioned to interrupt the cycle of violence by intervening after individuals have survived a violent injury. LOV is a collaboration between four level I trauma hospitals in the St. Louis region, and their affiliated universities that provide the majority of violent injury related care. LOVâ™s mission is to promote positive alternatives among individuals injured by violence in order to promote healing and safety, and reduce retaliation, criminal involvement, re-injury, and death. Case managers engage with victims of violence to develop plans that focus on client needs through evidence-based interventions to reduce likelihood of re-injury. The program manager position will be housed at the Institute for Public Health at Washington University in St. Louis and report directly to the Instituteâ™s Associate Director. The position will also work closely with an established multidisciplinary team across WUSTL, the Instituteâ™s Public Health Data and Training Center, and LOV affiliate organizations to expand the LOV program and the research focused on violent injury at Washington University and other partner institutions.

Job Description

Primary Duties & Responsibilities

Implementation, Coordination and Supervision

• Facilitate all aspects related to cross-site coordination for the project.
• Under general supervision, execute the project according to timelines, budget and within the required level of quality.
• Coordinate training activities and a training schedule for case managers.
• Maintain detailed work plans that identify and sequence the activities needed to successfully complete the project.
• Monitor and review the progress of the project and make adjustments as necessary to ensure successful completion.
• Establish strong relationships and connections with community organizations to foster development of practice partnerships and other meaningful collaborations.
• Work closely with the LOV programâ™s faculty Director to help connect the LOV program to community organizations to develop partnerships and collaboration opportunities where interests align.
• As agreed with project partners, convene and organize meetings with case managers and steering committees.
• Foster strong working relationships and contacts across partner sites. Serve as an ongoing resource for technical assistance to partner sites. 
• Serve as a liaison for information sharing with the programâ™s faculty directors and staff about activities going on broadly in IPH.

Program Management

• Work closely with IPH faculty Program Director on a strategic plan to grow the LOV program and research at Washington University focused on violent injury.
• Assist with executing program objectives and lead implementation of strategic plan. Oversee daily operations and activities.
• Assist in determining metrics of success for the Program. Develop and maintain a system to track and monitor progress in achieving metrics.
• Develop written material for the Program such as annual reports, briefing documents, abstracts, agendas, news articles, and other publications for Center leadership and other stakeholders.
• Develop informational content to support the Program, sometimes, but not always, in conjunction with public relations and communication staff.
• Represent the Programâ™s IPH faculty Director at meetings and events, as needed.

Data Collection and Evaluation

• Working closely with the Data Center, assist in the coordination of cross-site data sharing, collection, and transfers.
• Working closely with the Data Center, help align project needs with Data Center capacity.
• Assist in evaluating the outcomes of the project as established during the planning phase.

Finance and Development

In coordination with direct supervisor:

• Assist in determining the resources (time, money, equipment, etc.) required to complete the project.
• Track project expenditures maintaining appropriate documentation needed for audit and compliance purposes.
• Assist with monitoring project cash flow and projections.
• Draft reports and maintain supporting documentation for funders.
• Work closely with program leadership to search for external supplemental funding opportunities.
• Contribute to efforts to obtain new funding such as pulling program data for reports, drafting summary text, searching for funding opportunities in available databases.

Communication

• Coordinate interactions between academic/university partners.
• Establish a communication schedule to update stakeholders on the progress of the project including appropriate staff in partner organizations.
• Draft reports on the project for management and other stakeholders.
• Draft informational content to support the project; sometimes, but not always, in conjunction with public relations and communication staff.
• Actively communicate with the LOV case managers and their supervisors.
• Create quarterly newsletter to communicate updates to stakeholders including steering, executive, data, and evaluation committees.

Perform other duties as assigned.

Job Location/Working Conditions/Equipment

Primary work space will be at the Institute for Public Health Taylor Avenue Building on the medical campus. On occasions, will visit the Institute for Public Health Seigle Suite located in Hillman Hall on the Danforth campus. The project coordinator must have a reliable car as a primary mode of transportation, valid driverâ™s license and insurance.

Preferred Qualifications

• Masterâ™s degree in social work or public health with at least 3 - 5 years of relevant work experience.
• Knowledge of clinical processes, with expertise in coordination, project planning, and evaluation.
• Ability to effectively communicate and collaborate across multiple business units and with varying levels of management.
• Mastery of basic computer software such as Microsoft Word, Spreadsheets, PowerPoint, Project, E-mail and Internet. Proficiency in simple accounting.
• Ability to work independently with overarching guidance.
• A self-starter with the ability to move from concepts to action for projects and events. This includes determining/refining strategies to move the project forward, setting goals, creating and implementing actions plans, and evaluating the process and results.
• Excellent organizational and time management skills. This includes the ability to prioritize tasks, develop a work schedule, monitor progress, and track details, data, information and activities.
• Ability to work collaboratively, diplomatically, and professionally across multiple business units and with multiple levels of leadership.
• Problem solving skills. This includes the ability to assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Effective communication skills. This includes the ability to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Experience with developing and using spreadsheets and databases to track a variety of data.
• Ability to recognize and pro-actively raise potential issues with managers and stakeholders, and suggest and implement solutions as needed.

Required Qualifications

Bachelor's degree and three years of professional work experience or equivalent education and experience.

Grade

G12

Salary Range

$57,300.00 - $97,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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