Careers

Human Resources Representative

San Mateo County Community College District


Posting Number: 20141628S
Department: Human Resources DIST (DEPT)
Location: District Office
Position Number: 1C0511
Percentage of Full Time: 100%
FLSA: Non-Exempt (accrues overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $92,820 (annual)
Max Salary: $118,452 (annual)
Position Type: Classified Positions

Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, 'success, equity, and social justice for our students are longstanding goals.' The Districts 'Students First' Strategic Plan is focused on 'Student Success, Equity and Social Justice.' We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.



The College and the District:
The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.



Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.



The Position:
Under general supervision, the Human Resources Representative performs specialized human resources functions and assists in the implementation of district and departmental human resources policies and procedures in a team environment with the primary objective of assisting the district in all aspects of talent management with an emphasis on creating an inclusive and healthy workplace.

Extensive public contact with tact and discretion is required to respond to electronic and in-person inquiries concerning recruitment, employment, benefits, leaves, retirement plans, collective bargaining agreements, resource materials, policies, and procedures. A high degree of independent judgment and creativity are required to select and apply policies and procedures to resolve minor and occasional major problems that arise. The consequences of errors in judgment can be costly in public relations, employee time, and money. A Human Resources Representative can direct the work of student assistants and short-term temporary employees or other staff as assigned.



Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Manage, coordinate, plan, and perform a variety of complex and technical functions related to employee services programs and activities, including recruitment, selection, employment, compensation, benefits, leaves, and record maintenance in compliance with relevant laws, regulations, District policies and collective bargaining agreements.
2. In a timely and service-based manner, exchange information with job applicants, community organizations, business representatives, other educational institutions, district employees, and others concerning a variety of recruitment and employment issues, collective bargaining and employment policies and procedures, employee records, benefits, retirement plans, employee training programs, and human resources department services.
3. Assist in developing materials and delivering presentations to small and large groups.
4. Attend meetings, workshops, and other events to obtain and provide current procedural and policy information.
5. Compose, format, and prepare correspondence, memoranda, marketing materials, and reports from original ideas, recruitment materials, electronic communication, including websites, and a variety of other materials.
6. Conduct research, compile data for, and prepare statistical and narrative reports and spreadsheets; use computer software, to compose, format, track and prepare files, surveys, marketing trends, salary and classification comparative data, and other information for use in human resource department services and collective bargaining activities.
7. Maintain confidentiality of information regarding Board, district, personnel, student, collective bargaining, equal employment opportunity, or controversial matters.
8. Assist with pay and leave calculations in accordance with District personnel policies and collective bargaining agreements.
9. Conduct day-to-day data entry in various data management systems for employment, benefits, leaves, and retirement transactions in compliance with District policies and collective bargaining agreements.
10. Assist in resolving problems between District employees and assigned benefit programs and retirement plans, and recommend resolutions within the guidelines of plans or following established precedents.

Minimum Qualifications:

• Associates degree in human resources, business administration, or a closely related field OR an equivalent combination of education and experience
• Successful recent human resources experience of increasing responsibility in areas such as recruitment, selection, benefits administration, or classification and compensation
• Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff

Physical Requirements:
This classification requires in-person contact with individuals and groups; public speaking; manual dexterity; visual comparison; good memory; multi-tasking; reaching, pulling, pushing, stooping, bending; ability to access transportation and travel as needed.



Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:

1. Ability to build and maintain positive working relationships with co-workers, employees, outside agencies, and the public using principles of good customer service.
2. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting employment including collective bargaining agreements, laws, District policies, and procedures.
3. Ability to independently analyze and make decisions and recommendations regarding programs, procedures, and operations with regard to areas of responsibility and exercise sound judgment when issues should be elevated to upper management.
4. Ability to perform intermediate to advanced tasks using computer and data management systems.
5. Ability to maintain composure and tact during high-stress situations and under heavy workloads with conflicting priorities and frequent interruptions while needing to prioritize work and meeting deadlines.
6. Knowledge of employment and talent management principles and practices associated with human resources functions.
7. Skill in respectful, sensitive, and effective oral and written communication taking into consideration the diverse communities served by the District and department.

Preferred Qualifications:


Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.



Open Date: 08/21/2023
First Review Date: 09/11/2023
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials
All applicants are required to submit:

1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).

2. A resume that details all relevant education, training, and other work experience.

3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/



Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)

2. Submit verifications of prior employment

3. Satisfactory references

4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.

5. Present original documents for proof of eligibility to work in the United States

6. Approval of your employment by the SMCCCD Board of Trustees

7. Provide a certificate of Tuberculosis exam for initial employment.

8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.



EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form



Annual Security Report:
San Mateo County Community College Districts (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.



To apply, visit: https://jobs.smccd.edu/







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