Manages and produces events for UChicago Global, Science Strategy, and Corporate Engagement offices (virtual, hybrid, and in-person) with minimal guidance.
Works in collaboration with event partner to determine themes and concepts; responsible for executing the vision of the partners.
Creates planning timelines and serves as project manager for the completion of each deliverable.
Selects and manages internal and external event-related vendors including but not limited to, venues, catering, security, transportation, stage and floral installations, AV, rentals, and facilities.
Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts, providing financial projections and tracking cost-saving initiatives.
Gathers and analyzes data and feedback on events.Â May utilize existing tools to gather and present data, where available, and responsible for developing new tools when necessary.
Assists in organizing various meetings and itineraries for high-level visiting delegations, and in the preparation of materials (including itineraries, biographies, presentations, reports, etc.).Â Â
Staffs events and meetings as requested.Â Â
Provides campus tours for high-level visitors.Â Â
Works within a CRM database, including data entry related to events and event attendees.
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Uses best practices to develop and execute organization's operational and overall strategic plan.
Develops and implements relevant policies and procedures and ensures compliance.
Orders supplies and assists with other record-keeping as needed.Â
Manages special projects and other programming upon request.
Reviews and finalizes the guest lists, assists with mailing invitations and creates complex brochures for the event.
Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance.
Performs other related work as needed.
Seasoned professional with experience planning and implementing complex events.Â
A minimum 5-7 years of progressively responsible experience in event and meeting planning and management, preferably in a higher education setting.
Experience interfacing with with senior government officials, corporate executives, and academic leadership.
Technical Skills or Knowledge:
Advance Microsoft Office (Word, Excel, PowerPoint) skills.
Familiarity with University of Chicago systems and processes strongly.
Familiarity with University of Chicago academic and administrative landscape.
Familiarity with customer relationship management software.
Well organized and detail-oriented in all aspects of their work, but especially when meeting recurring and critical deadlines and/or planning events/meetings/delegations.
Appropriately represent SING, including high level of professionalism, tactfulness, diplomacy, and confidentiality.
Maintain a calm and courteous demeanor while handling competing priorities, a heavy workload, complex problems, and tight deadlines.
Work independently and in a team environment.
Deliver high-quality results in a dynamic environment and to anticipate future needs.
Outstanding verbal and written communication and interpersonal skills.
Sound judgment and excellent problem-solving skills.
Demonstrated ability to be highly organized and take initiative.
Handle highly sensitive and confidential information.
Understands the University culture and reflects it well in the quality of the events planned and executed.
Some evening/weekend work.
Cover Letter (required)
References Contact Information (3)(required)
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