Careers

Program Coordinator I

Req No: 2023-15982
Category: Research/Project
Type: Full-Time Contract
Salary: 5,373.33 - 5,833.33 per month
Close Date:

Overview
The salary range for this position is $5,373.33 - $5,833.33 per month ($64,480 - $70,000 per year) depending upon qualifications and is non-negotiable.

Salud de tu Espalda Primary Care to Physical Therapy (STEPPT) is a stepped wedge clinical trial that aims to mitigate ethnic disparities in access to and engagement in physical rehabilitation for spine pain by addressing barriers at multiple levels of influence along the care continuum in a Federally Qualified Health Center (FQHC) serving diverse, low-income communities. STEPPT is funded by the National Institute on Minority Health and Health Disparities (NIMHD).


Responsibilities
PURPOSE OF THE POSITION

The Program Coordinator will carry out activities related to development, implementation, and management of the STEPPT study under the immediate supervision of the San Diego State University (SDSU) Principal Investigators and in partnership with an FQHC, Family Health Centers of San Diego (FHCSD) in San Diego, CA. In addition, the Program Coordinator will assist the Principal Investigators in developing a robust program of research addressing health disparities in the field of physical rehabilitation.

Management of Study Operations and Activities: (60%)

The Program Coordinator for STEPPT will: Create and maintain study protocols and oversee all research-related activities, including but not limited to protocol development and oversight of participant and clinic recruitment, enrollment, retention, and tracking; implementation of STEPPT intervention including training, fidelity monitoring, and process evaluation; data collection and analysis including qualitative focus groups and quantitative electronic health record (EHR) data abstraction; data management and sharing; and coordination and management of daily program operations. Maintain timely records and prepare reports to ensure regulatory compliance with mandates from the SDSU Institutional Review Board, FHCSD, and the National Institutes of Health. Manage use of research space/equipment. Manage project budget including payment of project staff and expenses, as well as preparation of monthly budget reports to ensure accurate accounting and compliance with sponsor policies. Maintain a strong relationship with FHCSD clinical and community partners to effectively implement study protocols. Travel to clinic locations within San Diego County to oversee project management activities for STEPPT in collaboration with the study team and FHCSD administrators, clinicians, and patients. Interface directly with FHCSD administrators and clinicians to provide training and gather feedback. Work with the SDSU biostatistician and FHCSD clinical informatics team to implement modifications to the EHR interface and conduct data audits and analyses to ensure adherence to study protocols for data collection, fidelity monitoring, and process evaluation. Coordinate meetings of SDSU/FHCSD investigators, staff, and partners to foster collaborative problem solving. Conduct and document STEPPT team meetings. Coordinate communication with the Principal Investigators, FHCSD Co-Investigators, research staff, and FHCSD clinical staff to ensure completion of project goals.

Staff Supervision (25%)

Supervise SDSU research staff including Research Assistants and graduate/undergraduate students and interns. Ensure all staff members have required trainings and credentials and maintain documentation of all trainings and credentials. Manage and conduct all personnel related activities in collaboration with Human Resources Department, which includes recruitment, hiring, onboarding, timesheet tracking and approval, feedback and performance evaluations, corrective actions, and appointment extensions. Train research staff on relevant research and administrative procedures, create work schedules, and delegate responsibilities. Provide day-to-day oversight of and direction for staff and volunteer activities. Conduct and document staff meetings.

Public Relations and Dissemination (5%)

Assist Principal Investigators with public relations and dissemination activities, including but not limited to presentations at community events and professional conferences, as well as submission of manuscripts to peer-reviewed journals. In this role, maintain the dissemination tracking log and maintenance of supporting documents and approvals in digital files.

Other Duties and Responsibilities as Assigned (10%)

Engage with Principal Investigators and other community partners to foster collaborations and support ancillary investigations that will expand a growing program of research on health disparities in the field of physical rehabilitation.


Qualifications
Minimum Experience

• Five years of progressively responsible experience in office or administrative environment

Minimum Education

• Bachelor's degree and/or equivalent training and administration work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Desired Knowledge and Abilities

• Experience with program planning, coordination, implementation and evaluation.
• Experience managing project budgets, including monitoring program goals, priorities, staffing needs, and expenditures; Writing and preparing budget reports, adjustments, and justifications.
• Ability to function effectively in a team setting with a leadership role that includes supervision and coordination of project-related activities for individuals and groups.
• Available to work flexible hours to accommodate project deadlines and inter-institutional collaborations.
• Ability to travel to research sites in San Diego for meetings and for supervision of research staff.
• Active Class C California driver's license, with proof of liability insurance at $100,000 on vehicle used. No DUI, license revocation, reckless or felony driving within past 5 years.
• Experience with employment practices such as hiring, retaining, scheduling, evaluating, disciplining, and training of employees.
• Experience with field data collection, entry and management.
• Experience with office and research software programs such as Microsoft Office and Adobe Suites; SPSS; SAS; Qualtrics; REDCap Academic, EndNote.
• Ability to independently define, develop, interpret and execute detailed policies, procedures and methods.
• Ability to carry out assignments with minimal supervision and within established deadlines and according to policies and procedures.
• Ability to organize and analyze data, interpret and utilize for decision making, and present analytic results to diverse audiences in a variety of mediums.
• Strong written communication skills including clear and concise reports and correspondence.
• Ability to relate well to others, maintain harmonious relations and interact effectively, professionally and diplomatically with administrators, colleagues, staff, students, and community partners.
• Ability to plan ahead and prioritize multiple assignments to meet deadlines with minimal supervision.
• Ability to be well organized, display attention to detail, and possess good judgment and common sense.
• Ability to demonstrate a high level of cross-cultural sensitivity in interactions with individuals, communities, and organizations.

Preferred Qualifications

• Masters degree in health-related field.
  Advanced training and/or experience in Project Management
  
• Fluent bilingual (English/Spanish) written and oral communication skills.
  
• Prior experience managing clinical trials within a large healthcare system.
  
• Prior experience with large data sets and/or electronic health records.
  
• Prior experience with SDSU Research Foundation (SDSURF) grants management and/or fiscal policies and procedures.
  
• Strong knowledge of Mexican and American cultures and health care practices.

ADDITIONAL APPLICANT INFORMATION:

• A background check (including a criminal records check) and live scan(if applicable) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• Candidate must reside in California or live in a commutable distance from SDSU at time of hire.
  
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/15982/program-coordinator-i/job?in_iframe=1









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