Careers

Job Description:

• Assists in the management of the day-to-day operations of the department, including the development and implementation of office procedures and policies. Resolves office challenges and facilitates solutions in conjunction with the department senior business administrator.
• Assists with monitoring various financial and budgetary activities including submitting departmental payments and vendor contracts, primarily using the Universityâ™s procurement and payment systems. Tracks budget expenditures and assists with financial reporting.
• Facilitates SIES new staff orientation in partnership with department senior business administrator, as a supplement to the ARD-wide orientation.
• Maintains office supplies for the department, keeping inventory and ordering new supplies as needed.
• Supports calendar management for department senior leadership. Assists with scheduling complex meetings; troubleshoots conflicts and makes judgment calls/recommendations to ensure meetings are scheduled in a timely manner.
• Coordinates the planning of SIES leadership and department-wide meetings and events.
• Assists with departmental special projects, such as routine/complex assignments in the areas of finance, event planning, support services and department hiring.
• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree.

Experience:

• Minimum two years of work experience in nonprofit management, development, alumni relations, marketing, public relations, hospitality sector, sales, or similar professional work experience.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.

Preferred Competencies

• Manage confidential information with discretion and tact.
• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a team setting.
• Prioritize multiple projects and independently follow through with detail.
• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.
• Self-motivation and the ability to take initiative.

Working Conditions

• This position has a hybrid work schedule which includes weekly in office presence.
• Standard office environment.
• Travel to campus and/or non-campus locations for University business.
• Work evenings and weekends as needed.
• This position is located in Hyde Park at 5235 South Harper Court.

Application Documents

• Resume/CV (required)
• Cover Letter, addressed to Hiring Committee (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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