Job Number: 29548608 Full/Part Time: Full Time Schedule: 8AM - 5PM Salary: $64,300 - $114,300
Position Information The Events Manager for the School of Business | A. Gary Anderson Graduate School of Management reports to the Assistant Dean, Marketing & Communications and works collaboratively to plan and execute school-wide events and provide support to the program offices for their events, to increase engagement among key constituencies including current and prospective students, alumni, donors, the business community, faculty and staff, and others. The responsibilities of this position include building upon the school's existing events and proactively identifying and planning new events to further engage these key constituencies. Events may be in-person, hybrid, or virtual, and include, but are not limited to, the Dean's Speaker Series, Executive Fellows Installation Dinner, scholarship awards, new building celebration events, commencement, conferences, networking mixers, retreats, town halls, etc. The events manager will also provide support (consultation, advice, resources) to program offices in planning orientation, fall welcome back, student banquets, employer networking events, and so forth. The Events Manager will be responsible managing events within budget and for collaborating with school and university staff/units in the planning and executing of events, following all UCR and UCOP policies including procurement policies, contracting-out policies, and other similar governing policies. The Events Manager will also contract and manage photographers, videographers, event rental suppliers, caterers, and graphic designers where applicable. The position will also involve the creation of collateral materials including name tags, programs, invitations, fliers, PPTs, etc. (designers may be used for complicated event programs). The Events Manager will communicate directly with internal clients to identify their needs and participate, where appropriate, with contract negotiations, and will set up planning committees, schedule meetings, and recruit and manage volunteers (staff and students). The ideal candidate will take initiative, be very organized, manage stringent deadlines, and have a collaborative approach.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Education Education Requirements
Degree Requirement Bachelors' degree in related area and/or equivalent experience/training. Required
Experience Requirement Minimum of 5 years of related experience. Required 2 years of experience as event planner for UC or Higher Education Preferred
Minimum Requirements Special Condition Requirement Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required Travel Required Travel Outside of Normal Business Hours Required
Preferred Qualifications Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship. Skill in effectively meeting budget and time constraints. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Knowledge and skill to set and monitor work standards and protocols. Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Ability to effectively work with invited guests, donors, government officials and university VIPs.
Additional Information Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities; event management and presentation.
Special Event/Catering/Conferencing experience in an institute of higher education. Demonstrated experience in University Policies and Procedures, as well as University financial systems. Experience with room reservation and event management software.