Careers

Job Summary:

Essential Duties:

• Prepares financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase order and reimbursements.
• Reconciles monthly Procard statements for ASC staff.
• Performs routine secretarial and clerical tasks including answering phones and filing. This includes:
  • Scheduling appointments utilizing Outlook and Virtual platforms for the AVP and ASC staff a requested by the AVP or Directors.
  • Record and distribute minutes from meetings.

• Reviews, verifies and manages hiring, UT Share processing and payroll for 200+ students in ASC departments.
• Assists with large and small events including menu planning, facility reservation, cost tracking, RSVP's, and on-site logistics before and during the event.
• Manage internal communications (department email box, Email Blasts, Newsletters, etc.).
• Monitors office supplies, completes purchase requisitions for supplies and equipment, maintains inventory.
• Processes documentation and paperwork for posting, screens applications and hiring candidates for vacant positions.
• Maintains confidential personnel files; updates compensation records in UT Share; maintains leave balances.
• Completes staff travel authorizations, books airline flights and hotels, completes travel expense reports.
• Submits work orders for office repair and maintenance
• Performs other duties assigned.

Required Qualifications:

• Bachelor's degree with two (2) years upper level secretarial experience or high school with seven (7) years of increasingly responsible administrative, secretarial and clerical experience with one years of supervisor experience or equivalent.
• Understanding of basic accounting principles and Microsoft Office Suite.

Preferred Qualifications:

• Experience with UT Share/PeopleSoft.
• Excellent oral and written communication skills.
• Maintain high level of confidentiality.
• Ability to interpret University policies and procedures.

Special Instructions:

EEO Statement:

Open Until Filled: No

Location: Arlington

About The University of Texas at Arlington

With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.

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