Administrative Assistant II, Academic Success Center (S04611P)
The University of Texas at Arlington
Location: Arlington, Texas
Internal Number: 23162
To provide highly skilled administrative support service to relieve administrators of a number of organizational decisions and tasks. Responsible for varied administrative and financial support, correspondence, personnel matters, purchasing and complex level decisions while exercising initiative and independent judgment while following university policy and procedures.
Prepares financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase order and reimbursements.
Reconciles monthly Procard statements for ASC staff.
Performs routine secretarial and clerical tasks including answering phones and filing. This includes:
Scheduling appointments utilizing Outlook and Virtual platforms for the AVP and ASC staff a requested by the AVP or Directors.
Record and distribute minutes from meetings.
Reviews, verifies and manages hiring, UT Share processing and payroll for 200+ students in ASC departments.
Assists with large and small events including menu planning, facility reservation, cost tracking, RSVP's, and on-site logistics before and during the event.
Submits work orders for office repair and maintenance
Performs other duties assigned.
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Bachelor's degree with two (2) years upper level secretarial experience or high school with seven (7) years of increasingly responsible administrative, secretarial and clerical experience with one years of supervisor experience or equivalent.
Understanding of basic accounting principles and Microsoft Office Suite.
Experience with UT Share/PeopleSoft.
Excellent oral and written communication skills.
Maintain high level of confidentiality.
Ability to interpret University policies and procedures.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.