Greenville, North Carolina
Washington, D.C.
Chapel Hill, North Carolina
Alexandria, VA
Alexandria, Virginia
VIRTUAL
Posted: 25-Jan-23
Location: La Jolla, California
Salary: Open
Internal Number: 121136
This is a 100% Contract for one year. This appointment may be extended or converted to career status based on the needs of the department.
DESCRIPTION
DEPARTMENT OVERVIEW
The Division of Extended Studies (DES) at UC San Diego is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, DES employs more than 1,000 active by-agreement instructors.
DES operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. DES also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. DES supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, DES operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.
As of Fall 2020, the University has assumed ownership of a major downtown center for which DES is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.
POSITION DESCRIPTION
Works under the direction of and/or in collaboration with associate and assistant deans and associate directors at the Department of Education and Community Outreach, providing dedicated support in planning and organizing internal and external business related functions, symposiums, conferences, program events, banquets, and VIP briefings.
These include but not limited to the following: (1) Women in Leadership and concomitant events, workshops and conferences offered throughout the academic year, including Sally's Night with the Smithsonian Institution National Air and Space Museum (NASM); (2) Parent and Caregiver Education (PACE); (3) Visual and Performing Arts series ; (4) EDI Speakers Series; (5) fall and spring STEM and STEAM conferences; (6) Junior Model United Nations Conference; (7) events held throughout Mexico and Latin America in association with Centro Fox (Centro de Posibilidades), such as Borderless Leadership Institute and others; (8) Annual Awards and Fundraising Banquet; (9) events related to Inamori pre college scholars; and (10) Early Childhood Education and TK professional conferences.
A cover letter is optional, but strongly encouraged.
This position offers a hybrid (remote/on-site) work arrangement.
This position is at Extension's Campus on Villa La Jolla Dr. location. No parking fees.
QUALIFICATIONS
Knowledge of concepts and principles of effective event planning and production and public relations.
Experience working with vendors to secure goods and services.
Demonstrated experience providing customer service to clients, customers, or coworkers.
Experience organizing, tracking, and archiving digital files.
Knowledge of the campus, its mission, vision, goals, objectives, achievements and infrastructure.
Organizational skills to effectively coordinate and track multiple details.
Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities.
Ability to complete simple tasks with established deadlines; attention to detail.
With training, ability to use computers and computer software appropriate to work tasks.
SPECIAL CONDITIONS
Background check is required for this position.
Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.
Pay Transparency Act Full Salary Range: $37,900 -
