The Viterbi Admission and Student Engagement office (VASE) is a large student services unit within the Viterbi School of Engineering providing support to over 10,000 on-campus and online students of all levels (bachelorâs, masterâs and doctoral). The Student Engagement and Leadership Development unit, within VASE, provides meaningful opportunities for students to connect with the campus community and engage in co-curricular programs and activities that enhance the student experience along four success areas â academic, career, social, and wellness.
The Assistant Director for Student Programming is an integral position of the Student Engagement team and will report to the Director for Special Events. This position is responsible for planning Viterbi-wide programs and events that promote student engagement values of integrity, community, and innovation.Â These include but not limited to Viterbi Welcome Experience and student award dinners.Â The Assistant Director will recruit and supervise a team of student assistants.
The ideal candidate must have experience in working with students both undergraduate and graduate students; developing programs for engineering students; demonstrating commitment to DEI; possess excellent organizational and communication skills and a strong understanding of successful collaboration and partnership development.
Duties and Responsibilities:
Manages programs to improve academic, career, social, and wellness events and activities for Viterbi students and address specific needs and desired outcomes. Assesses student experience including events and programs to continually improve services.
Plans special student events and programs including Viterbi Welcome Experience, student awards dinners, and Viterbi-wide events aimed at enhancing the quality of student life and experiences. Acts as the event liaison between department and vendors and coordinates the communication, and invitations, in addition to direct logistical planning.
Maintains records on event activities, progress, status, and outcomes and gathers feedback.
Coordinates student events for the department and in close partnership with academic departments.
Attends events to oversee activities and ensures details are handled as planned.
Provides oversight of online presence including website and social media outlets.
Supervise student workers and works with or give guidance to volunteers and staff involved in program planning.
Negotiates and contracts vendors for goods and services related to special events planning. Monitors delivery of goods and services to ensure contract terms are satisfied.
Develops and maintains an extensive network of contacts, both internal and external, to facilitate program coordination.
Develops and manages budgets on a program or event basis. Negotiates financial terms and authorizes expenditures.
Determines staffing needs for special events. Secures temporary or additional staff as required.
Researches and maintains current information on volunteers, students, and any donors for funded events.
Minimum Field of Expertise: Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience with contracts and other legal documentation. Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials). Experience with audio/visual equipment. Excellent organizational skills and ability to maintain multiple schedules. Excellent interpersonal and written and oral communications skills.
Preferred Education: Bachelorâs degree
Preferred Experience: 3 years
Preferred Field of Expertise: Bachelorâs degree in hospitality, business administration, communications, public relations, or related field. Experience in higher education. Experience planning and coordinating corporate events. Proven leadership and project management abilities. Understanding of all relevant state and local event regulations. Knowledge of the local community. Fluent in one or more languages other than English (e.g., Spanish, Korean).
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations.
As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.