Assistant Director, Development â€“ Parent and Family Philanthropy
University of Chicago (UC)
Location: Chicago, Illinois
Internal Number: JR19507
Location: Chicago, IL
Oversees weekly tracking for key fundraising projects and fundraising priorities in the College that necessitate monthly deliverables and reporting out to trustees, the Dean, senior leadership, and College partners.
Tracks data on the Deanâ™s Parent and Family Council (DPFC) giving trends to help inform fundraising work.
Serves as the primary point person for the Deanâ™s Parent and Family Council. This includes but is not limited to tracking and ensuring membership is up to date, creating and maintaining the website, overseeing, and updating the DPFC directory, drafting quarterly correspondence to DPFC members, and serving as the initial point of contact/reference for inquiries from current DPFC members.
Functions as the University's Donor Relationship Management database 'power user' for the Parent team, including running monthly standard reports as well as highly specialized reports, updating prospect notes, and offering additional assistance when needed.
Monitors the solicitation pipeline weekly for the Parent and Family Philanthropy team and works with the Senior Director to determine ways his/her work can aid in the closing of gifts.
Works closely with the Strategic Events Team to offer support related to data management, communications, and event execution for Parent events.Â
Assists frontline fundraisers with regional events, including invitations, attendance, and potentially working with hosts. Some travel is required.
In partnership with the Senior Director, develops and maintains the communications calendar for the DPFC. Drafts and sends welcome emails to new members from the DPFCâ™s chair.
Serves as the project manager for frontline fundraisers on the College Development Team.
Drafts, assembles, and coordinates important written materials on behalf of the Parents team, such as acknowledgements, briefings (donor and event), stewardship materials, proposals, and other important correspondence.
Attends and/or supports donor and volunteer events for the College as needed, including but not limited to the Deanâ™s Parent and Family Council Meetings, Reunion Weekend, the College Advisory Council Meetings, and other College team events.
Provides support for the Senior Director (and others as needed) on all aspects of donor visit preparation, follow up, and trip planning, which includes partnering to generate briefings, proposals, gift documentation, and gift recognition plans.
Owns a portfolio of DPFC members at the leadership annual giving level, soliciting their annual support and coordinating stewardship and engagement.
As appropriate, participates in stewardship meetings with major gift donors and engages in other kinds of direct outreach to prospects.
Seek opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
Performs other related work as needed.
Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience.
Working knowledge with fundraising, contact management or other database software.
Background in project management in the development field and knowledge of the higher education arena.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
Strong writing, editing and proofing skills.
Self-motivation and the ability to take initiative.
Prioritize multiple projects and independently follow through with detail.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
This position has a hybrid work schedule which includes weekly in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University business.
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper Court.
Cover Letter, addressed to Hiring Committee (preferred)
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