The Administrative and Accessibility Associate 2 provides comprehensive high-level administrative support to the Director of the Roy Wilkins Center for Human Relations and Social Justice. This position is supervised by faculty member, Dr. Samuel L. Myers, Jr., a deaf faculty member. This position also liaises with the Disability Resource Center to support Dr. Myers’ accessibility needs.
Accessibility Coordination 45%
Arrange captioning services for all events on Dr. Myers’ calendar and confirm the availability of captioning at all non-Center hosted events; Ensure that connection details, captioner information and all relevant details are captured in the calendar events.
Work closely with Dr. Myers or other appropriate individuals to obtain and communicate to the captioner all terminology inherent to assignments, e.g., curricula, syllabi, synopses, scripts, and texts so that the captioner has an updated master CART dictionary. Ensures that assignment-specific technology translates clearly during real-time CART services.
Arrange for appropriate connectivity, internet access, and wireless services for remote captioning; Provide onsite management and troubleshooting for hardware (i.e., laptop computer, external microphone, and speakers, CapTel) and software (i.e., Zoom, Skype, Microsoft Teams) for meetings.
Keep abreast of changes and developments in the fields of real-time captioning, voice-to-text software, remote captioning, relay services, and captioned media as relevant to higher education.
Communicate verbally and in writing with internal and external constituents on behalf of Dr. Myers.
Provide oral interpreting as needed, with close attention to clear diction to facilitate speechreading.
Executive Responsibilities 45%
Manage Dr. Myers’ Calendar and support Dr. Myers’ professional activities; Schedule Dr. Myers classes, maintain copies of current course outlines.
Coordinate paper submissions to publishers and conferences and serve as the primary point of contact for panelists, coordinate and collect abstracts, and provide referee documentation when requested.
Work with Humphrey School Human Resources to recruit and hire undergraduate, graduate student positions; Supervise undergraduate students.
General office support: prepare draft letters/communication, maintain the Center’s shared drive/documentation, prepare meeting agendas, manage all Center spaces, etc.
Coordinate, collaborate, and participate in the Center’s budgeting process; collaborate with the School’s finance office at budget meetings.
Practice financial stewardship, including supply purchasing, familiarity with restrictions on sponsored project spending, invoice submission, and oversight & reconciliation of Purchasing Card and Expense Reports for Center staff.
Other duties as assigned.
Project and Event Management 10%
Work with Research Assistants and project-specific program managers to ensure that sponsored research projects proceed according to project timelines and meet deliverable due dates.
Work with the School’s Graduate Student office to coordinate & document the funding and degree completion progress of graduate research assistants & Dr. Myers’s advisees.
Manage all events in the office of Dr. Myers and Roy Wilkins Center, including (where applicable) space rental, catering, invitations, ticketing, AV set up, etc. (averaging 1-2 conferences and 4-5 single-day events per year).
Represent the Roy Wilkins Center at receptions, community events, and other outreach activities.
Other duties as assigned.
BA/BS with at least 2 years of relevant professional experience in program, project, and event management or a combination of related education and work experience to equal six (6) years
Strong interpersonal skills, including the ability to work effectively in teams.
Cultural competence and experience serving and working with people from different cultural and country backgrounds.
Excellent organizational and planning skills.
Ability to independently juggle multiple, competing demands under tight deadlines.
Competency with Microsoft Office and the Google Apps Suite, spreadsheets.
Able to work occasional evenings and weekends when programs and events are scheduled; regular and efficient access to transportation to attend meetings, programs, and events.
Professional experience that is related to research, education, and outreach activities, such as: managing programs or projects, coordinating events, providing staff support to stakeholder groups or committees, facilitating meetings, developing, and monitoring budgets, and working with multiple teams.
Experience with budget management and financial reporting, including grants.
Successful experience performing related or similar functions within the University of Minnesota or comparable institution.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.