The Alumni Relations Manager is the key Idyllwild Arts Foundation representative to Academy Alumni. This position aims to engage alumni in a mutually beneficial and long-term connection to each other, to IAF, and to encourage alumni involvement and philanthropy towards IAF to support our mission and goals.
The Alumni Relations Manager fosters a culture of engagement among alumni of IAF. This position also takes primary responsibility, guided by strategic direction from the Director of Annual Giving and Engagement, for the planning, implementing, producing, managing, and staffing of all alumni-related events, receptions, and travel. The Manager will work closely with personnel across several campus departments, including Development, Maintenance, Housekeeping, and Dining Services departments. This position may require some non-regular work hours, and US and international travel.
Create and manage an Alumni Directory accessible by all alumni constituents to stay connected to one another and IAF beyond their academic years
Develop Idyllwild Arts Alumni communities to create a culture of involvement/engagement
Educate current students about the culture of philanthropy to foster a desire to invest in IAF when they become alumni
With the Development team, actively identify, cultivate, and motivate alumni to make charitable gifts to IAF
Develop systems to capture and archive comprehensive data, stories, quotes, successes, etc., of our alumni to share across the greater IAF community
Actively recruit notable alumni for program participation, during open houses, meetings with prospective families, etc.
Working with Arts Enterprise Laboratory Staff, identify notable alumni to return to campus to speak, give masterclasses, or serve on panel discussions
Work across campus, with Marketing, Enrollment Management, College Counseling, and arts majors to create a campus-wide culture of keeping in touch with alumni, and relaying that information back to the Development Office
As directed, will work with the Office of the President and Development Staff to create opportunities for IAF to share our vision and strategic goals with alumni with the long-term goal of increased philanthropic support
Work with the Development Staff to identify and qualify key alumni to include in major gift portfolios
Envision and implement engagement events across the US and internationally, designed to educate and cultivate meaningful relationships with alumni to influence increased philanthropic support and engagement with IAF
Manage the IAF Class Captain program - identifying prospects, tracking and maintaining the list of captains, and following up regularly with ways they can volunteer. Engage class captains with various annual fund initiatives, such as giving day
Raise the profile of alumni on campus by highlighting alumni accomplishments during all school and other venues
Envision and implement alumni reunions on and off-campus
Explore online and digital engagement networking tools for alumni
Contribute to school social media accounts such as Facebook, Twitter, YouTube, and Vimeo to strengthen online presence and communication
Thorough knowledge of commonly used internet-based office management systems; preferred experience with Microsoft Office Suite and Google Workspace; familiarity or ability to learn CRM database operations (Raiser's Edge) and online video conferencing platforms (Zoom).
Demonstrated ability to think strategically and creatively
Demonstrated ability to influence others
Ability to multi-task, meet deadlines, and work with minimal supervision
Strong writing, oral, and presentation communication skills
Attention to detail and strong project management skill
Ability to work as part of a team
Acts as a model of integrity & respects donor confidentiality
Has a sense of humor and keeps things in perspective
Exercises patience and good, active listening skills
Flexible and keeps a positive attitude
2+ years of independent school experience, alumni or parent relations experience strongly preferred
Proven experience in engaging key constituencies at a school or other non-profit
Experience working with volunteers and board members preferred
Alumni of Idyllwild Arts or previous experience as an Alumni Relations Manager at a boarding school and/or arts school preferred
Ability and desire to work and live within the Idyllwild community, Riverside County, or commute a reasonable distance, that does not impede on-time arrival during winter months.
Obtain and maintain a valid California Driver's License, pass a criminal history background check as required by California Education Code Section 44237, and pass a TB screening questionnaire/test.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
While performing the duties of this position, an incumbent is required to:
Regularly remain sedentary for long periods in meetings and while processing information and paperwork both manually and on a computer.
Specific vision abilities include close, distance, and color vision perception and the ability to adjust eye focus. Reaching with the hands and arms and using of hands to finger, type, and manipulate a computer keyboard and mouse is required.
The incumbent must be able to converse in clear English both written and orally, over a telephone and in person, and be able to make public presentations.
Work hours vary and may include days, nights, and weekends.
Reasonable accommodation will be considered to enable individuals with disabilities to perform the essential functions of this job.
Idyllwild Arts is a co-ed boarding and day school for 275 students in grades 9-12. The Summer Program, founded in 1950, is an eight-week program that brings more than nearly 2,000 children, teens, and adults to Idyllwild each summer. The Academy was established in1986 to extend the Summer Program's commitment to the arts through the only boarding high school for the arts on the west coast. The school has developed into an exceptional high school for pre-professional training in the arts combined with high academic standards and a residential life curriculum.Idyllwild graduates attend the top colleges and universities in the United States and abroad, and the very best conservatories and art schools, such as Julliard, Curtis, New England Conservatory of Music, and the Rhode Island School of Design. Many have established celebrated careers as artists. The arts disciplines include dance, music, visual arts, theatre, moving pictures and creative writing. Students may major in any one discipline or combine their interests in an interdisciplinary arts major.