The Music Department at Harvard University seeks a dynamic, collaborative, and detail-oriented Communications Coordinator. The ideal candidate will possess superb communications skills as a writer, editor, and proofreader; will work on projects independently; and create an interesting and diverse array of materials to highlight the department. Reporting to the Director of Administration and Events Manager, serves as key contact person and coordinator for all media platforms and performs a variety of writing and editorial duties: Writes and submits for final approval: press releases, articles, newsletter submissions, news stories, features, profiles, program books, marketing/advertising materials, indices, handbooks, reports, web content, and more as needed.
Oversees distribution of press releases to media; takes event photographs; maintains photos, clip and contact files; may organize and over see photo shoots, reporter visits, media launches, and related events as directed; posts listings of department events in media and acts as publicity liaison to other Harvard departments and schools/universities; maintains department e-lists
Edits all elements for style, substance and organization. Reorganizes text to create consistency in grammar, format, and message. Reviews, proofs and fact-checks all copy, and performs layout work.
Manages Music Department Web pages and other forms of electronic communication including Facebook, Instagram and Twitter. Creates content and curates department website and social media outlets. Works closely with the Undergraduate Coordinator to engage with and grow an audience of primarily undergraduate students on Instagram.
Creates tri-annual newsletter. Interviews and works with faculty and students for content. Researches information highlighting department achievements and news.
Oversees all aspects of production of Music Department scholarly books; copy editing, fact checking and quality assurance stages; often using desktop publishing or other publication-specific software tools. Serves as liaison to contributors/faculty/authors and others directly involved in the published work: solicits chapters, edits submissions, conveys editorial comments, resolves issues, ensures deadlines are met; ensures permissions standards for content and image are consistent and documented; coordinates post production activities, such as promotion, distribution coordination, printing and production, copyright registration, and permissions activities.
Collaborates with Events Manager to develop a marketing plan for event promotion and audience engagement leading up to and after concerts and events. Develops strategies for building the department's virtual and in-person audiences.
Creates monthly department calendar and weekly communication emails.
Coordinates, maintains, and grows relationship with readers/audiences including undergraduates, graduate students, the general public, alumni, funders.
As website administrator, responds to inquiries from prospective students and answers questions about the department from the general public.
This position is on-site only.
Position is required to be in-person.
This is a part-time, 28 hour per week position.
All final offers will be made by FAS HR.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
College background in communications, literature, music, or related field, or an equivalent of education.
College degree preferred. Five plus years related experience. High level of creativity and ability to multi-task. Strong working knowledge of printing, publishing and/or graphics arts procedures and related computer software and electronic communications tools. Proven command of editorial, grammatical, writing skills and techniques. Requires advanced knowledge of desktop publishing and/or graphics software, especially Indesign, WORD, and Photoshop and experience with WordPress or other CMS (content management system)
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.