The USC Gould School of Law Events Office is looking for an experienced event planner to join their team. The Special Events Coordinator is responsible for the strategic development of a variety of events.Â The successful candidate will plan, design, organize and execute special events.
The Special Events Coordinator can be expected to manage all aspects of 30-50 events annually and provide detailed reports on each project.Â The ideal candidate will have excellent administrative and organizational skills and be able to demonstrate experience using Microsoft Excel. Familiarity with list management, website administration and basic graphic design is also key. The candidate must be able to communicate effectively both in person and in writing and demonstrate the ability to work with all types of people. Programs and events may take place on the USC campus or at an off-site venue which will require the coordinator to travel locally.Â The candidate must have transportation to run event-related errands and to get to and from off-campus events and meetings. This is a high profile position in a collaborative, fast-paced, team-oriented environment.Â Early mornings, nights and weekend work will be required.
Plans and directs special events. Acts as event liaison between department or school and vendors, alumni, donors, etc. Develops concepts, designs and coordinates mailings of promotional materials and invitations and directs logistical planning. Maintains records on event activities, progress, status and post event summary.
Attends events to oversee activities and ensure details are handled as planned.Â Addresses any issues that may arise and will remain on site after the event is over to ensure proper clean up. Works with and gives guidance to volunteers and staff involved in event planning and execution.Â
Negotiates and contracts with vendors for a variety of goods and services related to special events planning. Monitors delivery of goods and services to ensure contract terms are satisfied.
Develops and maintains an extensive network of contacts, both internal and external, to facilitate event coordination.
Develops and controls budgets on a program or event basis. Negotiates financial terms and authorizes expenditures with oversight from supervisor.
Determines staffing needs for special events. Authorizes or secures temporary or additional staff, as required.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
The ideal candidate will exhibit:
Strong customer service skills
A high level of professionalism
Ability to troubleshoot and problem solve
Discretion in handling sensitive and confidential information and situations
Ability to juggle multiple projects and handle frequent interruptions
Strong computer/software skills
Attention to detail and grammar inaccuracies
Education: Bachelor's degree
Experience: 3 years in event planning with heavy administrative
Field of Expertise: Bachelorâs degree in hospitality, business administration, communications, public relations, or related field. Experience in higher education. Experience planning and coordinating corporate events. Proven leadership and project management abilities. Understanding of all relevant state and local event regulations. Knowledge of local community
ATTENTION: Â Applicants must upload a cover letter and a resume to be considered for this position.
Equity, diversity, inclusion, opportunity and access are of central importance to the Gould School of Law (Gould).Â Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions.Â At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.
Minimum Education: High school or equivalentMinimum Experience: 2 yearsMinimum Field of Expertise: Experience with special events planning, fundraising management, or alumni and volunteer relations management. Experience with contracts and other legal documentation. Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials). Experience with audio/visual equipment. Excellent organizational skills and ability to maintain multiple schedules. Excellent interpersonal and written and oral communications skills.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.