Careers

Governance Support Specialist


About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

Job Summary

Reporting to the Executive Assistant for the Provost and Dean of the College, the Governance Support Specialist is a critical member of the Academic Affairs team. As a member of the College administration, the Governance Support Specialist works in collegial partnership with offices and partners across the college to support the academic mission of the College.

Major Areas of Responsibility

1- Provide administrative support for the Speaker of the Faculty

• Assist with scheduling meetings of the AGC and Faculty Assembly
• Schedule meetings of the APC and provide support for those meetings
• Maintain the Speaker's calendar and schedule additional governance-related meetings
• Purchase materials, goods, or services as needed
• Prepare draft communications (e.g., Faculty Assembly emails), motions, and other documents
• Assist with organization and archive of AGC materials (minutes, motions, etc.)

2-Maintain Statutes of Faculty, Faculty Handbook and other required governance materials

• Ensure that statute change documents are appropriately formatted, that motions are written correctly in accordance with the Faculty Assembly agenda; prepare electronic ballots, assist the CNE with email notifications to faculty and prepare ballot results for review and approval; prepare documents for the Executive Committee of the Board's review and approval; ensure that the Statutes are updated and that the statute change history is documented.
• Create a standardized format for policies in the Faculty Handbook and ensuring that these policies are updated and periodically reviewed as appropriate.
• Archive governance materials (e.g., Faculty Assembly motions, minutes, statute changes)
• Maintain electronic Faculty Assembly resources across multiple platforms.

3-Assist Committee on Nominations and Elections in running election process for faculty committees

4-Maintain policies for the Office of the Provost

• Update policies on the College policy page
• Document, maintain and update internal office policies and procedures.
• Develop and maintain a Provost Office Policy handbook
• Create appropriate policy handbooks for department chairs and program directors
• Create guidebooks for faculty, department chairs and academic staff.
• Distributing policy and procedure documents as appropriate

5-Other Provost Office projects

• Provide support for other governance committees as needed, e.g. Committee on the Curriculum
• Request, receive and archive annual reports for departments, programs, offices and committees
• Celebration of Faculty Scholarship
• Academic Conference Support

Requirements:

Minimum Qualifications

• Administrative experience in an academic setting, preferably in a liberal arts context.
• Solid working knowledge of College policies, procedures, and resources.
• Excellent verbal and written communication skills; demonstrated ability to manage complex projects.
• Proficiency in Microsoft Office Suite and Google platform.

Core Competencies

Skills that are required for this job and are in line with the College's mission e.g.

• Dependability
• Flexibility
• Service Oriented
• Excellent Written & Verbal Communication
• Proficient Problem Solving
• Understands Risk Management
• Excellent Innovation/Creativity
• Strong Teamwork & Team Facilitation
• Strong Interpersonal Skills
• Understands, values and respects diversity as an individual, in a team and within groups while fostering an inclusive and supportive environment.

To mitigate the spread and effects of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full, up-to-date vaccination (including a booster dose once eligible) by an FDA-approved COVID-19 vaccine before beginning employment, unless an accommodation exempting the applicant from this policy has been granted. Applicants who wish to request an accommodation based on a disability or sincerely-held religious belief should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information in your application materials.


Additional Information:

This is a full-time, exempt-level level position. The College is committed to providing competitive market pay for its employees.The College also offers a competitive benefits package for full-time staff, including:

• 10% College contribution to the 403(b) Retirement Plan (1-year wait waiver available)
• Hybrid work
• NEW - condensed summer 4-day work week
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities which you can read more about here.

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work might support the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit http://holycross.edu/diversity.

Review of applications will begin as received and continue until the position has been filled.







To apply, visit https://holycross.interviewexchange.com/jobofferdetails.jsp?JOBID=148629

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)





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