Details
Posted: 07-May-22
Location: Los Angeles, California
Salary: Open
Internal Number: REQ20116424
The USC Annenberg School for Communication and Journalism is searching for an enthusiastic and self-motivated administrative budget associate to join our dynamic School of Journalism Director's Office. This position plays a critical role in supporting the day-to-day operations for the School of Journalism front office. Duties include coordinating events, expiditing workflow, overseeing budgets, assisting with financial processing and travel, special projects, front desk administration, and interfacing with contractors, faculty, guests and the public.
Responsibilities:
- ââOrganizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and university procedures or in the resolution of moderate to complex problems or Issues. Interacts with university offices and/or supervisor's subordinates to facilltate communications and information exchange.Â
- Coordinates travel for faculty, including hotel and airline arrangements.
- Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively.Â
- Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials.Â
- Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized.Â
- Assists in budget preparation by gathering historical data in a limited area. such as materials and supplies or salaries. Tracks and monitors assigned budget expenditures and/or special actions and reports on variances. Provides projections, as requested.Â
- Processes daily budget and financial transactions, develops and maintains financial reportst as necessary.
- Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition. Responds to Inquiries or requests for information or refers to supervisor, as appropriate.Â
- Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel flies.Â
- Assists in maintaining office equipment and purchases.Â
- Provides guidance and direction to staff and/or student workers, as assigned. Schedules, assigns or prioritizes workloads. Sets appropriate deadlines.Â
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Applications should be submitted via usccarreers.usc.edu and should include the following:
- Resume or CVÂ
- A brief cover letter (Our system will allow you to add additional documentation by clicking the âuploadâ button in the same section where you attach your resume.)
Additional Information:
This is a full-time staff position.Â
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.
About the Annenberg School for Communication and Journalism
Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: https://annenberg.usc.edu/.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.
Minimum Education:Bachelor's degree· Combined experience/education as substitute for minimum educationMinimum Experience:3 yearsMinimum Field of Expertise:Secretarial or specialized clerical and administrative experiencePreferred Education:Bachelor's degreePreferred Experience:4 years
