Business Title: Outreach and Mentorship Coordinator
Location: WSU SPOKANE CAMPUS
Employee Type: Classified
Job Family: Civil Service - OT Eligible
Summary of Duties:
The Outreach and Mentorship Coordinator will provide support in the form of planning and coordinating program operations for outreach engagements, mentorship programs, and medical student led mentorship programming. The Outreach and Mentorship coordinator position is an academic-community collaboration between the WSU Elson S. Floyd College of Medicine and other Health Science Programs.
Key responsibilities will include: faculty, staff and student recruitment tracking, Civicore input, purchasing, travel spend authorizations/expense reports, traveling for key events, meeting notes, coordinating with College systems, event support, community engagement, coordinating with graphic design for curriculum updates, submitting monthly volunteer forms, and other needed support activities. The incumbent will serve as a program representative in the community and be a point of contact for internal WSU program participants.
This position has been reposted at 100% FTE.
Duties and Responsibilities:
40% Community Engagement
Build and maintain school relationships with administrators, site coordinators, students by participating in key meetings and youth engagements.
Support clinical relationship meetings as development of clinical youth opportunities are created.
Organizing events includes securing venue, speakers, outreach to community partners, promotion and supporting event execution.
Independently identify and respond to problems as they arise. Escalate issues to supervisor or other leaders when unable to resolve independently.
Develop network of relationships across WSU colleges to engage interprofessional students and maintain interprofessional activities delivered to the community.
Serve as a point of contact and resource for students throughout the WSU system regarding outreach and mentorship activities.
Maintain volunteer records including contact information, tracking of status for new volunteers and other items as applicable.
Serve as volunteers point of contact for administrative needs
Provide assistance at events including transporting equipment and supplies and event setup, facilitation and clean-up.
Deliver presentations and facilitate community events.
40% Office Support
Coordinate and make travel arrangements for the unit. Prepare and submit required travel documentation via Workday and other platforms as required.
Reconcile purchasing card statements; record and provide monthly budgetary expenditure tracking.
Order equipment and supplies for the unit.
Perform fiscal duties on behalf of the Outreach and Mentorship programs.
Support curriculum and materials updates; prepare necessary items for events.
Track and submit volunteer forms monthly.
Track participant recruitments; ensure requirements have been met prior to event participation.
Document meeting minutes.
Update College of Medicine digital event calendar.
Develop recruitment tools.
Serve as the central point of contact for Civicore input and data sharing.
Develop communications that connect with families in each of our programs.
Provide support to school educators needing WSU support in delivering College of Medicine programs.
Provide College of Medicine Communications team with requests for Outreach and Mentoring promotional materials.
Other related duties as assigned
Required Qualifications: High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Experience in the area of community engagement, preferably working with youth.
Demonstrated experience utilizing Microsoft software such as Word, Excel and Outlook.
Ability to communicate effectively both orally and in writing.
Must have valid driver's license and ability to drive for work purposes.
Must have ability to work flexible schedule, with the appropriate notice, including occasional evenings and/or weekends.
Healthcare related training or experience.
Experience with facilitating small and large group meetings and/or with public speaking.
Higher Education experience.
In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at firstname.lastname@example.org or 509-335-4521 if you have questions.
Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. FTE: 100%, Permanent position Screening Begin Date: May 2, 2022; open until filled Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents: Resume and Cover Letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or email@example.com.
Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carnegie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with i...ts Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.