Careers

Event Coordinator (6291U) - CITRIS About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

For 20 years, CITRIS has been advancing technology for the public good in such areas as sustainable energy; water and transportation systems; robotics and artificial intelligence; civic engagement; and health care. CITRIS supports faculty researchers and students from four UC campuses - Berkeley, Davis, Santa Cruz and Merced - through seed-grant funding, as well as staff, space and postdoc support for research activities. CITRIS offers laboratories and makerspaces, houses the CITRIS Foundry accelerator, and curates signature events throughout the year designed to foster dialogue in the tech community and beyond. CITRIS aims to bring these same values into the workplace, with a collaborative, supportive environment that inspires creativity and innovation and promotes inclusion and a healthy work-life balance.

CITRIS has events of varying sizes throughout the year. The CITRIS Events Coordinator will be responsible to ensure these events are organized and administered to the standards CITRIS has established through the years. This includes planning, organizing ad implementing activities. Some of the smaller events will be handled independently, while others will be handled under the guidance of the CITRIS Director of Events.

Application Review Date

The First Review Date for this job is: 4/27/22 - Open unitl filled

Responsibilities

60% In partnership with the Director of Events plans, organizes and implements small and large events such as symposiums, conferences, program events, banquets and VIP briefings. Responsible for specific event segments as assigned by the Director of Events. Some examples for specific event segments:

Plans organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings, in partnership with the Director of Events. Duties may include:

Creation and management of EventBrite and Aventri registration platforms (or other) communications/invites

Parking/Transportation

Catering, including permit, security, and custodial compliance if necessary

Event signage/branding, may include program, flyers, directional signs, badging and other

Organize AV requests for in-person, virtual or hybrid meetings & events

Booking venue location

Speaker/guest accommodations if necessary

Staffing to work the event - students, volunteers, staff members

Procures marketing materials for use on all CITRIS campuses for events as well as other occasions

Manage event inventory & restock as needed

30% Manages small events. This will require ensuring venues are secured, agendas are created, food is ordered, if applicable, clean-up is planned and executed. Some examples of these small meetings are:

Monthly department meetings

Weekly speaker series (lunch may be provided if not virtual)

Initiative donor meetings.

Overseas operational support staff, students & volunteers

5% Scouts potential locations and / or vendors for future events.

5% In partnership with the director of events and financial manager reconciles and pays expenses related to events.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Working organizational skills, including skill in effectively coordinating and organizing multiple details.
• Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.
• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
• Proficient in various platforms such as Eventbrite, Aventri, Canva, Microsoft (Word, Excel), Google Suite, Zoom meeting, Zoom Webinar.

Preferred Qualifications

• Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher level staff and / or management.
• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• The hourly salary range designated for this position: Up to $30.17; however, starting salary will be commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34315&PostingSeq=1





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