When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters.
This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it's just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report. From working with a team of committed healthcare professionals to using innovative facilities, you'll have everything vital do something incredible--for yourself and for others.
Summary of Essential Job Duties:
The Department of Anesthesiology is offering a highly motivated professional the opportunity to serve as Operations Analyst in the department with primary responsibilities for supporting department-level clinical operations, including data analytics and reporting. In addition, the incumbent will be responsible for establishing, maintaining and leading administrative, technical and customer service processes for the Department, including staff scheduling, coordinating per diem schedules and tracking early departures and late arrival records, assisting with improvin and implementing policies and procedures and conducting evaluations for quality and process improvements.
The successful candidate will have exceptional written and verbal communication skills, be regarded as a team player, have strong and proven organizational skills, experience in data analytics and reporting, and have a personal drive to be their best. Experience working with Epic EHR is required. Experience working in an academic medicine environment is highly preferred.
Primary Duties & Responsibilities
Develops and produces dashboards and reports of productivity and utilization views using existing data sources; coordinate efforts with Business Intelligence.
Provides data sets and analytics related to the clinical mission.
Performs statistical analysis of operating room cases vs. providers and other related activity reports. Provides faculty, nurse and staff projections.
Analyzes and develops monthly physician productivity reports.
Prepares, reviews and maintains call schedules and daily anesthesia schedules.
Maintains vacations, meetings and request logs for over 140 anesthesiologists and 40 nurse anesthetists
Monitors and sources requests for information (e.g. audit requests, compliance).
Documents departmental processes and their intersection with central campus processes.
Serves as administrative liaison for the clinical scheduling software of choice (QGenda).
Supports timekeeping functions in the clinical scheduling software (QGenda).
Monitors accuracy of data between multiple applications and the clinical scheduling software (QGenda).
Collaborates with lead faculty schedulers for implementing best practice in the scheduling software, to enable timely and useful reporting from the application.
Documents definitions and coordinates the development and maintenance of policies and procedures for service roles (e.g. administrative days).
Receives special requests and determines whether requests can be granted.
Make daily updates in schedules as dictated by changes in assignments; maintains call points. Consults with faculty and nurse anesthetist regarding schedule, statuses of personal leave availability, call and special requests.
Coordinates and manages internal and external per diem process.
Investigates and assists in identifying a provider in case of staffing shortages.
Creates, updates and publishes web pages for vacation slot openings, call schedules and daily clinical schedules.
Develops and implements call rules for efficient and effective call distribution.
Updates Financial and Administrative Services staff leave records.
Acts a liaison within the department and promotes and maintains good public relations with OR scheduling department.
Education:
High School Diploma/GED Required
Bachelor's degree preferably in Business Administration or healthcare related discipline.
License/Certifications:
N/A
Experience:
Two to five years experience in quality and process improvement.
Organizational and analytical skills.
Epic EHR experience
Experience in health care analysis, preferably in an acute care environment.
Experience in business, operational, and/or quantitative analysis
Previous human resources or supervisory experience strongly desired.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.
