UCSF's Office of Communications (OOC) works in partnership with all UCSF control points to communicate UCSF's excellence and elevate and promote its mission and values. This position is responsible for supporting the work of the OOC's Internal Communications and Strategic Communications units. The ideal candidate for this role possesses a proactive, service-oriented work ethic; exhibits strong writing, editing and verbal skills; and enjoys collaborating with colleagues with diverse levels of experience and seniority while demonstrating sound judgement in maintaining discretion and confidentiality based on the nature of the projects assigned.
The Operations Project Coordinator plays a vital role in ensuring key communications projects run smoothly, on time, and within budget. Reporting to the Director of Office Operations (with a dotted line to the Executive Directors of Internal Communications and Strategic Communications), the Operations Project Coordinator is responsible for providing project coordination across internal and external communications areas including strategy, media and analysis, and will help drive the execution of internal and external communications efforts as well as day-to-day department needs. Key responsibilities include coordinating and managing special projects and campaigns within the Office of Communications; leading the planning, coordination and execution of onsite meetings and events; providing leadership and oversight for documenting, planning, executing, and evaluating projects according to timelines and budgets; working with various project sponsors and with cross-functional stakeholders to ensure quality control throughout project life cycles; and providing scheduling support for the executive directors of Internal Communications and Strategic Communications.
As a member of the central operations team, this position is cross-trained to perform multiple responsibilities that enable the mission of the OOC to be carried out in a highly professional and timely manner. This role will also work independently, and at times collaboratively with central operations colleagues when appropriate, to prepare background material on projects; assist with department recruitments in collaboration with the executive directors of internal communications and strategic communications; establish and implement office procedures in collaboration with central operations colleagues; proof and manage electronic filing materials and communications; monitor funding priorities and independently perform ongoing analysis to track, evaluate, project and report on the financial status of Internal Communications and Strategic Communications funds; and perform other duties as assigned.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.