The Center on Global Energy Policy (CGEP) at the School of International and Public Affairs seeks an Assistant Director of Events who will work closely with Center staff to lead the planning and execution of the Center's 100+ public events and private convenings per year. Since the Assistant Director???s responsibilities will touch upon many aspects of Center programming, they must be exceptionally organized and possess the ability to multi-task in a fast-paced environment. Familiarity with the energy-related topics covered by the Center is preferred. This role will serve as a contact for Center stakeholders, including senior policymakers, industry executives and Columbia faculty and administration, for all events related inquiries, updates, and communication. The position reports to the Director of Events.
A particular focus for the organization is the impact of issues of racism, environmental justice, gender equality, and inclusion in our energy system. The Center supports a culturally diverse, inclusive and equitable work environment, reflected across our staffing, leadership, scholarship and operations.
Develop events portfolio strategy
Under the supervision of the Director of Events and together with research scholars, develop a comprehensive annual events portfolio to maximize the impact and reach of CGEP???s research findings and scholar expertise. The incumbent will partner with research scholars in developing event objectives, defining target audiences, securing event support from internal and external partners, and remaining in compliance with grant and gift agreements.
Event Logistics and Communications
The Center hosts senior-level roundtables, a public speaker series, student programs, and other events focused on global energy policy issues as well as events related to CGEP???s special projects including the Women in Energy Program and the Energy Journalism Initiative. Under the supervision of the Director, the events team will oversee all event activities including: preparing project plans and tracking deliverables; coordinating all event logistics (including A/V, catering, venue selection, online marketing and registration, speaker and participant communications); developing and maintaining a library of event media (including events photos and videos); overseeing the technical logistics of virtual and hybrid events; providing on-site support from setup to breakdown; conducting background research; and preparing printed materials.
Grow and target CGEP audience to expand impact
Utilize new technologies and platforms including YouTube Live, Zoom Meeting, Zoom Webinar, etc, to strategically expand CGEP???s audience and reach. In coordination with the communications team, the incumbent will maintain, manage and grow CGEP email lists. Use experience and expertise to segment the CGEP audience to provide targeted value based on interest, location, status (e.g. student, professional, faculty, etc.), and other dimensions. The incumbent will contribute to the selection, design and implementation of a CRM software solution such as Salesforce across the Center.
The Assistant Director will work with the Director of Events to develop a comprehensive strategy for internal marketing and promotion of CGEP-hosted events.
Best practice and process improvement activities
The Assistant Director will be responsible for implementing best practices and process improvement activities for events ??? both in person, virtual and hybrid models. As one aspect, incumbent will provide regular training to Center staff and scholars regarding best practices and technology adoption and utilization. Assist in developing and maintaining a resource library of assorted events-related guides, policies, templates, and on-demand virtual trainings accessible by Center staff, scholars, and students.
Track and report on event metrics
Maintain accurate and detailed records of metrics in Google Drive and the CRM system (including number of in-person attendees, number of online viewers, speaker and moderator diversity; attrition rates; and email marketing metrics); solicit attendee feedback through informal and formal post-event evaluations, and assist in analyzing collected data for trends to help develop and implement continuous improvements to maximize the value of CGEP events. Assist with the development of individual event budgets and tracking and reconciling all event-related expenditures.
The Assistant Director of Events will deliver, in collaboration with the Director of Events, quarterly reports on event metrics at meetings with Center staff, scholars, and stakeholders.
Provide support to Events Coordinator
The Assistant Director of Events will provide back-up support to the Events Coordinator for venue sourcing and contracting (catering, A/V, public safety, printing services, facilities, etc). The Assistant Director will also provide back-up support for student programming and other programs overseen by the Events Coordinator on an as-needed basis.
Bachelor's Degree or equivalent and a minimum of 3-5 years of directly relevant experience with planning, promotion and execution of in-person and virtual events.
Excellent written and oral communication skills, organization and interpersonal skills, including strong attention to detail, follow-through and ability to work efficiently and effectively with a team and independently in a very fast-paced environment
Experience working with senior-level executives.
Strong computer skills and proficiency in Microsoft Office Suite and Google Drive
Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization
Willingness to regularly work early mornings and late evenings
Ability to travel domestically and internationally as needed
Candidate should submit a cover letter with their application to be considered for the position.
Experience with designing and delivering staff trainings
Experience planning events throughout the United States and in international locations
An interest in energy policy and a familiarity with the topics covered by the Center
Strong experience with Salesforce or other CRM systems
Experience with Adobe Creative Suite and graphic design
Experience in the energy, climate change, and/or environment sector. Experience in a higher education setting
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.