Careers

Executive Assistant - Athletics Administration


About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

The Executive Assistant, Athletics Administration reports to the Director of Athletics and provides advanced administrative support for the top management of the College of the Holy Cross. Assignments involve work of a confidential or complex nature, requiring considerable discretion, judgment, tact and diplomacy. Gathers, assembles and analyzes information and data from a wide variety of sources. Performs a broad range of complex duties involving confidential or technical information, such as compiling reports, furnishing information, scheduling meetings and preparing agendas. Responds to routine correspondence, researches background material and responds to visitors and telephone calls. May exercise considerable judgment and discretion in completing assignments. Produces reports, spreadsheets, presentations or other documents.

Major Areas of Responsibility:

• Develop and revise policy and procedures and identify software needs to support departmental programs. Update policy and procedures to support the Executive requirements.
• Considerable responsibility in representing the executive on internal/external committees, organizations and bodies.
• Provides direction on activities and events within the executive's organization.
• Performs other administrative duties such as preparing substantive reports, memos and correspondence.
• Manage all aspects of assigned special events from planning and logistics to event implementation of staffing plans, collaboration with various units within athletics, the College, and external clients.
• Facilitates the management of Performance Management System initiation and closure
• Supervises and/or conducts thorough options for travel arrangements, when required.
• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies.
• Prepare and monitor department supplies and inventory
• Administer/compile end of season surveys for student-athletes, coaches, and staff
• Coordinate with the Director of Athletics the Senior Staff master calendar.
• Assist with fundraising efforts and coordination in conjunction with the Crusader Athletic Fund
• Supporting the Senior Associate Directors of Athletics in coordinating functions of various administrative areas
• Supporting sport administrators with preparation and communication related to post-season travel at the Conference and NCAA level
• Coordinate new staff orientation, when required.
• Other administrative duties as assigned

Requirements:

Minimum Qualifications:

• Bachelor's degree in education, business administration, sport management, public relations or a related field. One - three years' experience working in athletics administration (work at undergraduate level will be considered).
• Proficiency in Google Workspace, Microsoft Office Suite, Adobe Suite

To mitigate the spread and effects of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full, up-to-date vaccination (including a booster dose once eligible) by an FDA-approved COVID-19 vaccine before beginning employment, unless an accommodation exempting the applicant from this policy has been granted. Applicants who wish to request an accommodation based on a disability or sincerely-held religious belief should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information in your application materials.


Additional Information:

This is a full time, exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• 10% College contribution to the 403(b) Retirement Plan (1 year wait waiver available)
• Hybrid work
• NEW - condensed summer 4-day work week
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities which you can read more about here.

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits

Holy Cross Benefits at a Glance PDF for download: click here


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work might support the College's mission as a Jesuit, undergraduate liberal arts college (see http://www.holycross.edu/mission) and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit http://holycross.edu/diversity.

Review of applications will begin as received and continue until the position has been filled.







To apply, visit https://holycross.interviewexchange.com/jobofferdetails.jsp?JOBID=143663

The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)





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