The Shorenstein Center is seeking an Events & Fellows Coordinator to provide administrative, logistical, and creative support for the Center's wide range of public and student-facing events, communications efforts, and fellowship program. The Coordinator will work as a member of the Communications and Events team, along with the Director of Communication and Events and the Communications Manager, and will work collaboratively with faculty, fellows, and staff across the Center.
The coordinator's main responsibilities will be to provide logistical support for all core Center events and program events as needed; assist with internal and external communications; and work with our visiting fellows to ensure they have a meaningful and productive experience at the Shorenstein Center and Harvard Kennedy School. The coordinator will also manage a few discrete ongoing projects, including our Alumni Fellows Network newsletter, and updating the Center's internal communications hub. There will also be opportunities for the person in this role to grow in their areas of interest within the Center's communications, events, and fellows department.
Specific duties include but are not limited to:
Working with colleagues in the Events & Communications team and across the Center's programs to plan creative, engaging, timely events for public and student audiences.
Room bookings and event logistics for core Center events (including speaker series, student events, and flagship events), and Program events as needed. Acting as a day-of coordinator for in-person events.
Contributing to community building efforts by planning and coordinating internal events and all-team strategy sessions and workshops.
Assisting with semi-annual Advisory Board meetings
Manage the Shorenstein Center's internal Sharepoint site and shared calendar. Make content updates, build out new features as needed, and encourage use of the site and calendar across the center.
Making routine updates to the Shorenstein Center public website (event listings, staff and fellows lists, updating featured content blocks on homepage and program pages regularly)
General administrative help for the communications and events team (keeping team organized, tracking expenses, ensuring subscriptions are kept up to date)
Acting as a day-to-day contact for fellows to help with scheduling and other administrative needs
Coordinating programming for visiting fellows
Organizing public speaking events and student roundtables with current and former fellows
Administrative support for the fellowship application and selection process
Assisting with outreach and promotion during the fellowship application cycles
Compiling content for our regular Alumni Fellows newsletter with news about former fellows' activities, and opportunities for alumni fellows to connect with the Center
Acting as a point of contact for former fellows who want to connect with the Center
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
The Shorenstein Center's staff are currently working semi-remotely, with many staff working at least 50% remotely. We expect this option to continue during the pandemic, and some flexible work options will remain. This role will need to do some in-person work for day-of live event coordination. Some evening events will require a flexible work schedule. In-person work happens in an office setting (a combination of individual offices and desks/cubicles) one block from the main Harvard Kennedy School campus, and events are usually held on the HKS campus.
Applications from women, people of color, and people from traditionally marginalized backgrounds are encouraged to apply.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
At least 2 years' work experience in a related role, widely defined – tell us how your previous experiences set you up well for this job!
Interest in working with a wide range of people
Ability to be responsive and collegial in professional communications
Experience running Zoom webinars and public meetings
Comfort with learning new technologies, including database, room reservation, email production/delivery, and form builder systems
Commitment to diversity, inclusion, and belonging – you're thinking about who is and isn't in the room; who a piece of content/program/event is for, who it helps, and who it could harm; and ways to expand access to information and activities.
Interest in the news, journalism, technology, public policy, and the ways these intersect. Prior experience is not required, but a curiosity in the subject matter is.
Excellent organizational skills - you love checklists, spreadsheets, and follow up.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.