We are seeking an Administrative Manager who will work under the direction of the Division Director and department Associate Administrator and will be responsible for the fiscal, administrative, and operational management of the Division of Pediatric Endocrinology. This includes strategic planning, development and management of budgets, grants, management of all clinical operations, oversight of clinical practice billing, personnel management, supporting outreach programs as well as affiliate programs, and supporting the research endeavors of the division. Will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and national organizations.
Specific Duties & Responsibilities:
Directly participate in the all clinical contract negotiations with department administration. (Interact specifically with the administrator, including responding to RFAs, and affiliations agreements.)
Monitor invoicing, payments and compliance with contracts.
Participate in marketing and outreach meetings with faculty, departmental administration and institutional representatives.
Assist in the development of promotion of the programs.
Develop and coordinate regional sites with faculty and departmental administration, including site selection, financial analysis, start up, and establish procedures for billing, scheduling and reporting.
Prepare ad hoc business plans for future growth and new programs. Identify, develop and coordinate with the Offices of Development and External Affairs, divisional fund raising and public relations programs.
Oversee negotiation of budgets for commercially funded research studies.
Also oversees the billing aspect for all studies.
Project and develop divisional budget with input from the division chief, faculty and departmental administration in accordance with departmental standards.
Participate in all budget meetings and respond to requests for information and data in an efficient manner.
Manage grant, gift and clinical practice budgets, assuring that budget changes, new funds and ending grants are allocated and monitored.
Perform monthly and annual reconciliation of all division budgets and funds in a timely manner.
Manage day to day financial responsibilities, such as preparation and authorization of purchase requests, expenses, reviewing travel expenses reports and depositing checks.
Prepare budget changes, expenditure transfers and act as custodian of petty cash account.
Complete payroll forms and manage funding allocation for faculty and staff. Assist faculty in the preparation of grant and contract budget preparation, and final submission into departmental finance office in accordance with the appropriate time requirements.
Hire, supervise and discipline all administrative support staff. Work with division chief and faculty to assure that staffing is adequate and that support staff are working together in an efficient and team oriented manner. Will be responsible for implementing and following JHU and departmental policies and procedures in the division. Orient and train new staff members.
Supervision of Others:
Will manage 5 direct reports.
Minimum Qualifications (Mandatory):
Bachelor's degree in business, finance, accounting, or other related field.
Five (5) years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit
Demonstrated supervisory and/or lead responsibilities.
Additional education may substitute for experience.*
* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience.** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Master's Degree in related fieldpreferred.
Special Knowledge, Skills, or Abilities:
This individual must be able to work independently, and possess the mature judgment to effectively relate to peers, faculty and the people they manage.
Must be able to prioritize multiple tasks in tandem, while working with a variety of people. Outstanding oral and written communication skills are required.
This position requires a good background in financial work, including spreadsheet development and analysis.
Additionally, the individual must have supervisory experience and be able to provide guidance and opportunities to staff for development and advancement.
Classified Title: Administrative Manager Role/Level/Range: ATP/04/PD Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Exempt Location: School of Medicine Campus Department name: SOM Ped Endocrine Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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