Manager of Events and Communications - Olin Business - Graduate Programs
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR63884
Ensures delivery of needed goods and services for high-caliber events â“ from graduations and guest lecture forums to receptions and executive board meetings â“ and requires some early mornings and/or evening/weekend hours.
The Manager of Events and Communications for Graduate Programs will provide oversight for execution of events and communications for prospective and current graduate students at Olin Business School. They will operate as a cross-functional unit, collaborating with the Student Affairs and Enrollment Management teams to carry out a full student life cycle (admissions through graduation) of connected events and communications. This role will directly support two Events Specialists and a Communications Coordinator.
Primary Duties & Responsibilities
Overall Events Management
Collaborates and strategizes with staff, faculty and other WUSTL leadership to determine the type, scale and tone of events offered to prospective and current Olin graduate students, working closely with IDEA and Student Affairs to ensure a rich portfolio of development programming.
Coordinates across teams for a variety of prospective student events including but not limited to webinars, on campus information sessions, visit days, campus visits and special interest events.
Assists with developing long-and short-term goals and plans for individual events.
Partners with leadership in the Graduate Programs Office to develop and execute annual event calendar through strategic lens to meet enrollment and student engagement goals.
Partner with Assistant Dean and Director of Operations to manage the planning of signature events,(.e.g. global residencies).
Conducts event planning meetings, staff briefings and event evaluations.
In conjunction with Events Specialists, meet with key Olin faculty and staff regularly to strategize and develop creative event plans to support event efforts. Â
Collaborates closely with and delegate tasks to appropriate staff as needed.
Monitors event attendance and satisfaction trends through a variety of assessment tools, and pivots programming as needed.
In conjunction with Graduate Programs leadership and Marketing & Communications team, develops communications strategies to prospective and current students, working with the Communications Coordinator to distribute communications through relevant platforms.
Applies deep understanding of needs and motivations of target populations to drive outreach efforts that grow our customer base and help us meet strategic objectives.
Maintains prospective and current student-facing newsletters and internal platforms, updating as needed with programmatic changes.
General communications support to help inform messaging, and creation of printed and electronic communications.
Supervises two Events specialists (one focused on prospective student events, one focused on current student events), providing guidance and oversight for event execution.
Supervises one Communications Coordinator responsible for the sending of admissions communications through the CRM.
Ability to move to on and off-campus locations.
MPI (Meeting Planners International) membership and or CMP (certified meeting planner) status preferred.
Five to seven years of event planning and operating experience in meeting planning preferred (preferably in a corporate environment).
Demonstrated effective verbal, written and interpersonal communications skills; customer service and presentation skills.
Works well under pressure with challenging deadlines, yet remains professional and composed.
Ability to prioritize tasks, balance multiple priorities, meet deadlines and stay within budget.
Superb organizational and prioritizing skills; attention to detail, quality and accuracy.
Ability to speak effectively in front of large groups as well as with senior management.
Have a positive and adaptable approach to problem solving.
Be enthusiastic, self-motivated and outgoing.
Be able to establish production relationships with people at all levels.
Team player, results oriented individual.
Can be âœhands onâ when necessary.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Knowledge of Adobe Creative Suite, social media and database skills.
Bachelorâ™s degree from an accredited college or university (preferred) in marketing, communications, business or related field or an equivalent combination of education and experience equaling eight years is required.
Experience with small and large events and in communications, marketing or public relations capacity required, preferably in an academic setting.
Four or more years of event planning and operating experience in meeting planning preferred (preferably in a corporate environment).
$49,000.00 - $83,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.