The Johns Hopkins Center for Alternatives to Animal Testing (CAAT) seeks a qualified Administrative Coordinator. The successful candidate will oversee the administrative needs for Center and its staff. This position will include extensive internal and external interaction with faculty, staff, students, and other guests through phone, e-mail, other written correspondence, and face-to-face interaction.
The position is expected to maintain a high degree of professionalism and trust on the telephone, in person, on zoom, and via electronic communication, and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical. This position will perform duties of a sensitive and highly detailed, technical nature, exercising administrative judgment and maintaining responsibility for quality of service and discretion.
Specific Duties & Responsibilities:
Provide administrative assistant to the Center's PI with scheduling travel and providing logistics reports.
The Administrative Coordinator ensures smooth management of the day to-day administrative operations of the Center and serves as an information resource and provide assistance for departmental leadership, faculty, staff, and students, as well as contacts from outside the Center.
Exercises independent judgment, maintains high-level of confidentiality, demonstrates initiative and public relations skill, multi-tasks, and manages many competing priorities.
Communicates effectively and maintains positive courteous, supportive, and professional working relationships with all levels of contacts; contributes to the customer service-oriented atmosphere within the Center.
Independently manages projects, develops, and maintains positive working relationships internally and externally to the Center, the University, and with all those they personally encounter including University representatives, faculty, staff, and students.
Documents administrative systems, creating, compiling and updating policies & procedures as needed.
Performs other duties as required.
Minimum Qualifications (Mandatory):
High School Diploma/GED required.
Three years related experience required. Additional education may substitute for experience.
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. **
Bachelor's Degree preferred.
Experience in an academic setting is strongly preferred.
Concur, SAP experience desired.
Excellent skills in Microsoft Word, Adobe and office skill required.
Additional education may be substituted for experience, to the extent permitted by the JHU Equivalency Formula.
Special Knowledge, Skills, & Abilities:
Independent worker, who is flexible, motivated and able to handle multiple tasks and deadlines in a fast-paced environment with professionalism and accuracy.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to communicate clearly, appropriately and effectively both orally and in writing, with all levels of faculty, staff, students, and leadership both inside and outside the Center.
Ability to identify problems, propose solutions and implement procedures to enhance the effectiveness of administrative functions for the Center and its leadership.
Knowledge of office administration, record keeping systems, effective scheduling and administrative support services and skills.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.59 - $24.80 per hour (commensurate with experience) Employee group: Full Time Schedule: Monday - Friday Exempt Status: Non-Exempt Location: School of Public Health Department name: Environmental Health and Engineering Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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